Adecco Hiring for Onsite Clinic Administrator at Oxfordshire Full Time

Adecco Newbury are seeking an on-site Clinic Administrator to join a client in Didcot as soon as possible. The hours are 8.30am – 4.30pm, Monday to Friday. The hourly rate is £10.51 per hour and the position is temporary ongoing however it could go permanent for the right person. Main purpose of the role is to supervise and manage the day to day running of the on-site

clinical suite and being proactive and reactive

to the day to day requirements.

Main Duties include:

– Provide overall supervision of the clinic and reception

– Organise documentation and equipment for all Clinicians working from the clinic

– Ensure all clinical paperwork scanned and uploaded to in house system SLA’s

– Maintain relevant stationery supplies, medical and non-medical, to ensure the smooth day to day running of the clinic and administration functions

– Meet and greet visitors to the clinic

– Triage telephone calls, messages and e-mails as appropriate – All voicemails to be responded to within 2 hours

– Dealing with incoming and outgoing mail and deliveries and co-ordinate courier services as and when required

– Make efficient use of the in house systems

– Arrange diary bookings, sessions and release.

– General Administration with the Clinic

– Daily/Weekly/Compliance/Security Checks as specified in Clinic Reception and Administrators Handbook

– Complete Fire Safety Training and First Aid Training and carry out role of Fire Marshal

– Liaise with Management and Head Office Personnel to maintain a safe working environment

– Assisting with colleagues work during absences.

– Attending meetings and training sessions as required

– Undertake additional tasks as requested by a Manager, Associate Director or Director

Additional Responsibilities & Accountability’s

– Understand the Company’s objectives and values.

– Assist with induction and training of new employees within the Team

– Manage confidential data in line with the Data Protection Act

– General Office Duties

– Contribute ideas and suggestions to continuously improve the Customer Experience

– Assisting with colleagues work during absence.

– Attending meetings and training sessions as required

– Any other request made by a Manager or Director

Requirements for this role

Essential

– A minimum of 2 years Office Experience

– Previous experience of dealing with clients and customers

– Offer flexibility in working pattern as required

– Time & Diary Management – must be able to manage own time

– Demonstrable experience of effective internal and external stakeholder relationships

– Knowledge of Outlook and Word & Excel

Desirable

– A minimum of 2 years Reception Experience

Skills

– Able to work alone and manage own workload

– Able to make decisions

– Exemplary communication skills

– Good telephone manner

– Proficiency in Outlook, Word & Excel

– Time Planning and Priority setting

– Good interpersonal skills

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.