Adecco Hiring for EA at London Full Time

EA

Location: Holborn

Salary: £21.53

Duration: ASAP – Currently for 6 weeks, has a high potential of being extended

Main Responsibilities include:

• Proactively manage the diary of the Chief Officer, resolving frequent competing interests and changes.

• Filter postal and electronic mail, responding where possible on the Chief Officer’s behalf and identifying matters that require urgent attention. Ensure other matters are dealt with as appropriate by others if possible and as appropriate.

• Develop, manage and maintain appropriate filing systems for the Chief Officer’s documents, correspondence, emails and electronic files.

• Ensure that the Chief Officer is prepared for meetings and other activities requiring their attention.

• Ensure that the Chief Officer has physical or electronic copies of notes and papers for meetings, and that papers required in the longer term are prepared in good time, liaising with colleagues where necessary.

• Service regular meetings of the Chief Officer, disseminate relevant materials, take notes or minutes and ensure effective resolution of agreed actions attributed to colleagues.
• Arrange UK and international travel for the Chief Officer, including booking travel and accommodation, and support the production of itineraries and development or sourcing of briefings.

• Support the SEO in working closely with the Executive Office to arrange London-based meetings with donors and prospects, and travel itineraries when travelling on PAGE business for the President/Vice Chancellor and Vice Presidents/Pro-Vice Chancellors.

• Process invoices and manage expenses claims in accordance with the School’s financial regulations.

• Draft letters, emails and contact s to follow up external meetings as needed, and once prepared and approved, facilitate the distribution of these communications and record on Advance.

• Respond flexibly and proactively to requests for information or assistance from internal and
• external stakeholders, referring them to relevant colleagues or using initiative where appropriate, and projecting a positive impression of PAGE at all times.

• Assist the Chief Officer with any recruitment, inductions and other HR-related matters required for his direct s.

• Advise and support the Chief Officer on internal School administrative processes and procedures.

• Participate in internal and external networks, building ongoing and effective relationships with a wide range of contacts to ensure the continued smooth operation of PAGE.

• Represent the Chief Officer in appropriate working groups within PAGE and the wider School as needed.

• Maintain confidentiality and a high level of discretion at all times.

• Follow data protection legislation at all times whilst liaising with LSE departments and those external to the School.

• Undertake other tasks and projects related to the Chief Officer as directed by the SEO.

• Work closely with other executive support personnel in PAGE to ensure joined up and effective support for the PAGE Senior Leadership team, sharing best practice, and helping where possible to cover the duties of other executive support personnel when they are not in the office.
• Undertake some office management duties from time to time.

• Develop specialist knowledge about philanthropy and global engagement in both the LSE context, and across the wider sector, to inform decision-making and to give advice to others both
• internally and externally.

If you would like to find out more about this position, please upload your most up to date CV. We will contact all short-listed candidates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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