Acceleration Academies Hiring for Executive Assistant at Chicago, IL Full Time

Acceleration Academies is passionate about improving student outcomes. We provide two capabilities that drive student success. Our dropout recovery and student re-engagement program (Acceleration Academies), is an innovative education partner helping young adults overcome real-life challenges to earn their high school diploma tuition-free through partnerships with state or local school districts across the country. Our technology platform (Incite®) enables data-driven teaching and learning. These offerings are both rooted in our belief that every student deserves access to the best instruction, tools and resources possible.

Position Title: Executive Administrative Assistant

Employment Type: Full Time

Location: Remote with a preference for Central or Eastern Time Zone

Travel: Some travel required, 3-5 times per year for annual gatherings or events

Role Requirements

Education: Bachelor’s Degree Required

Experience: 5+ years of relevant experience

Role Expectations

The administrative executive is responsible for providing personalized administrative support to the Chief Executive Officer (CEO) in a professional and timely manner. The administrative executive works one-to-one with the CEO and other executives on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills, prior experience in an assistant role, and an understanding of the educational landscape.

Role Responsibilities:

• Assume the role as the primary point of contact with varying methods of communication
• Arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
• Handle requests, feedback, and queries quickly and professionally
• Arrange executive travel, hotel and dining arrangements as needed
• Take meeting minutes, accurately enter notes and distribute as needed
• Maintain strong relationships with school district and company contacts
• Produce professional-quality s, presentations and briefs
• Delegate tasks as appropriate

Qualifications

• Excellent verbal and written communication skills
• Superior time management, organizational skills, and accurate record keeping
• Ability to develop positive rapport with all staff members
• An ability to diplomatically diffuse tension and deal with intense situations
• An ability to work well independently and as part of a team
• Basic bookkeeping and math skills
• Ability to stay calm and on-task in high-stress situations
• Current in today’s office technology, and computer software including Google Workspace
• Ability to multitask and prioritize daily workload
• Discretion with personal and confidential information

Required Competencies

The following core competencies define what the organization requires of its employees to succeed and how we expect overall goals to be accomplished each and every day.

• Communication & Interpersonal Skills
• Collaboration & Teamwork
• Caring & Inclusiveness
• Flexibility & Adaptability
• Honesty, Integrity & Reliability
• Results-Orientation

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to touch, handle, or feel. The employee is frequently required to stand; walk; reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision.

Work Environment and Work Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is typical of a collaborative classroom environment.

Acceleration Academies is an Equal Opportunity Employer

The above statements are intended to describe the general nature and level of work to be performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. It is understood that other related duties may be assigned. To perform this job successfully, an individual must be able to perform all aspects of the position, described below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.