Academic Administrative Assistant (APPD) Full Time

Lambton College is always proud to acknowledge that it is located on the beautiful homeland that is the traditional territory of the Ojibwe, Potawatomi and Odawa Nations. As the second-oldest college in the Ontario publicly assisted system, we have served our learners and communities for nearly 60 years, and with ALL IN: The 2025-2029 Lambton College Strategic Plan, we are charting a strong and steady course towards the next 60.

We are providing our students with the best learning and research experiences to ensure they are well-equipped to contribute to, and thrive in, a world of opportunity.

We are fostering a vibrant culture of community, collegiality, and professional growth for our people to ensure we are the best at being better.

And we are continuing to form academic, research, and community partnerships that create value for our local and global community and elevate student and client impacts at local, national, and international scales.

At Lambton College, we know where we’re going. Just as importantly, we know the way we’re going to get there. We call it the Lambton Way, and we welcome applications from those who are interested in being part of it.

ALL IN: The 2025-2029 Lambton College Strategic Plan

About The Position

This is a temporary full time Appendix D position, replacing a bargaining unit employee, working 35 hours per week at an hourly rate of $29.83 – this position will start in June 2026 and end December 23, 2027.

The primary function of the role is to provide administrative support to the Dean of the School of Applied Science, Engineering Technology, and Trades as well as administrative, secretarial and receptionist support to the Division as a whole.

Specific Accountabilities

• Organizes and tracks faculty evaluations, May/June objectives, as well as SWF meetings with faculty
• Helps assess the need for Work Study or EBAT students
• Works with course leads to ensure course outlines are updated in COMMS
• Organizes and takes minutes for all PAC meetings and, when required, for meetings within the Division Department
• Organizes Academic Integrity meetings between the Dean, if required
• First point of contact for faculty, students and community for general information; department inbox
• Creates/composes and manages confidential and routine correspondence for the Dean and School, and external affiliated contacts, eg, PAC members
• Tracks and monitors grade change requests, pre-requisite waiver requests for the department
• Oversight of JIRA ticketing to Dean’s office, office supplies ordering and purchasing, and student requests
• Manages all Divisional records & correspondence, records retention
• Verify payroll data information for all part-time, sessional, partial-load load and contracted services employees
• Plans, maintains and manages Dean’s schedule
• Assists the Dean in tracking, monitoring and organizing incoming meeting requests
• Organizes faculty feedback and faculty involvement in events
• Assists with school meeting planning/orientations
• Books the student forums and assists with collecting/storing student representative information
• Reconciles visa statements for Dean

Qualifications

• At minimum a 2 year diploma in Office Administration
• At minimum 3 years of experience in an administrative office environment
• Demonstrated computer skills – Microsoft Suite & ability to learn new systems
• Excellent communication and interpersonal skills
• Excellent organizational, time-management skills
• Excellent writing skills
• Good conflict resolution skills
• Demonstrates respect for confidentiality
• Respectful of the needs of contacts – internal/external
• Independent, Self-starter
• Capable of multi-tasking
• Ability to deal professionally and empathetically with students demonstrating anxiety related to academic and personal stresses

Lambton College is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

We thank all applicants for their interest and wish to advise that only those candidates selected for an interview will be contacted.

Lambton College is an equal opportunity employer seeking to live its values in all we do. We are committed to taking proactive steps to provide and create opportunities for historically marginalized groups. We seek applicants who will strengthen our commitment to diversity, equality, and inclusion. We strongly encourage the following qualified candidates: women, Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQ+ to consider working with and for Lambton College.

We recognize that structural barriers shape experiences and job qualifications, and therefore we seek to use employment equity to differentiate between candidates who meet the required qualifications; and encourage people to apply even if they feel that the position would be a stretch.

Employee Perks

Lambton College provides a wide range of exciting opportunities for both unionized and non-unionized positions with competitive total compensation packages, wages and benefits.

Investing In Our People

Lambton College is committed to the personal and professional growth of all our employees. Employees of Lambton College are incredibly valued and part of a transformative adventure. They enjoy an engaging and vibrant culture where they are encouraged to realize their full potential via development opportunities and accessible, supportive employee wellness initiatives.

Investing in our People

Lifetime Retirement Pension – Defined Benefit Pension Plan

Our employee benefit package includes a defined benefit pension to help you create a secure future. The CAAT Pension Plan provides you with a predictable lifetime retirement income, survivor benefits, early retirement options, and more without the stress of making investment decisions. CAAT makes it easy for you to build stable, secure retirement income while you work.