Diary Secretary & Admin Assistant Full Time

Location: Leeds – Main Campus

Working time: 35 hours per week

Contract type: Fixed term (12 months – There is a need for temporary cover)

The in-person interviews are expected to be held on Friday 5^th June 2026.

This role will be based on the university campus with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements.’

Are you looking for a fast-paced challenging role supporting busy Senior Executives within the University Vice-Chancellor’s Offices? Do you have substantial experience of admin support and diary management at a senior level? Are you pro-active and have excellent interpersonal skills and an ability to communicate effectively?

Working primarily for the University Secretary and Registrar’s Office, you will be part of a professional, collaborative team dedicated  to providing high-level, consistent support to the Senior Executive Team. You will have substantial experience of working with a busy electronic diary and possess excellent digital, secretarial, interpersonal and organisational skills. An excellent working knowledge of Microsoft packages together with reliability, forward-thinking and accuracy are also essential. The ability to demonstrate a high degree of personal responsibility and initiative in all areas of the role is required. Diplomatic and discreet in approach, you will be skilled at managing a complex workload accurately, including electronic diary and document management.

This is a key role in maintaining the smooth operation of diary management for the University Secretary and Registrar and the wider Vice-Chancellor’s Offices and will appeal to suitably qualified candidates seeking an exciting and challenging role.

Please note that due to Home Office visa requirements, this role is not suitable for first-time Skilled Worker visa applicants. Information on other visa options is available at: www.gov.uk/browse/visas-immigration/work-visas

What we offer in return

• 26 days holiday plus approx.16 Bank Holidays/days that the University is closed by custom (including Christmas) – That’s 42 days a year!
• Generous pension scheme options plus life assurance.
• Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
• Access to on-site childcare, shopping discounts and travel schemes are also available.

And much more!

To explore the post further or for any queries you may have, please contact:

Sally Banton, Executive Operations Manager

Email: s.banton@leeds.ac.uk

Or

Guy Dixon, Executive Officer

Email:G.Dixon@leeds.ac.uk