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PCO
Key Responsibilities
1. Program Reporting & Analytics
• Produce regular program and portfolio reports (weekly, monthly, PI-based) covering:
o Financials (Actuals, Forecast, EAC, CAPEX/OPEX)
o Delivery progress in collaboration with Scrum Master (scope, milestones, sprint/PI progress)
o Capacity & utilization
o Risks, issues, dependencies, and decisions
• Design and maintain dashboards and scorecards that provide:
o Trend analysis
o Variance analysis (plan vs actual)
o Early warning indicators
• Turn data into insights and recommendations, not just status.
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2. Financial & Performance Control
• Consolidate and validate:
o Actuals from financial systems
o Forecasts from delivery teams
o Vendor spend and internal costs
• Track and explain:
o Burn rate
o Cost variance and schedule variance
o Estimate at Completion (EAC)
• Support benefit tracking and linkage between delivery metrics and business outcomes.
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3. Data Management & Quality
• Ensure data integrity and consistency across tools (e.g., ADO, Planview, Excel, Power BI).
• Define and enforce:
o Reporting standards
o Data definitions and KPI calculations
• Identify data gaps and work with teams to improve backlog and data quality.
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4. Tooling & Automation
• Build and maintain reporting solutions using:
o BI tools (e.g., Power BI)
o Advanced Excel
• Automate data extraction, consolidation, and reporting where possible.
• Act as a liaison between program teams, finance, and analytics/data teams.
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5. Stakeholder & Governance Support
• Prepare executive and steering committee materials (concise, visual, decision-focused).
• Support program governance by:
o Tracking RAID logs
o Following up on actions and decisions
• Answer ad hoc analytical questions from leadership.
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Required Skills & Experience
Core Program Control
• Strong understanding of:
o Program & portfolio management concepts
o Financial tracking (Actuals, Forecast, EAC, burn rate)
o Agile and/or SAFe delivery metrics
Analytics & Reporting
• Advanced analytical skills:
o Data modeling
o Trend and variance analysis
• Strong experience with:
o Power BI (or equivalent BI tool)
o Advanced Excel (pivot tables, Power Query, formulas)
• Ability to translate complex data into clear, executive friendly insights.
Tools (Typical)
• Azure DevOps (work items, sprint/PI tracking)
• Planview (capacity, financials, forecasts)
• Financial systems (for actuals)
• BI tools (Power BI preferred)
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Soft Skills
• Structured, detail oriented, and highly organized
• Strong communication and storytelling with data
• Comfortable challenging data and asking “does this make sense?”
• Able to work across IT, Finance, and Business stakeholders
• Proactive mindset focused on continuous improvement
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Success Measures (KPIs for the Role)
• Accuracy and timeliness of program reporting
• Reduction in data discrepancies between tools
• Executive satisfaction with clarity and usefulness of reports
• Increased automation and reduced manual reporting effort
• Improved visibility into risks, financial trends, and delivery performance
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Typical Background
• 5+ years in Program Control, PMO/PCO, or Portfolio Analytics
• Experience in complex, multi team programs
• Prior role as PMO analyst, financial analyst, or reporting lead is an asset
