Michigan Medicine Hiring for Admin Asst Sr Healthcare at Ann Arbor, MI Full Time

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Provides advanced administrative support to the Pulmonary Anatomic Pathology clinical service and manages patient’s assets for faculty, fellows and residents.
• Departmental scheduling software, Laboratory Information System applications; and assists the Pathologists in creating and maintaining the Pathology Departmental Pulmonary Service Calendar.
• Shares knowledge of university policies and procedures with peer administrative support staff.
• Prepares professional correspondence, memoranda, s, manuscripts.
• Assists faculty in preparing teaching materials, abstracts, grants, articles, and other miscellaneous documents for submission utilizing computer hardware and software.
• Assists Pulmonary Fellowship Director with Fellows recruiting, onboarding, reimbursements and offboarding.
• Schedules and maintains calendar of appointments, meetings, and travel itineraries, reimbursements and coordinates related arrangements.
• Assists with planning events, conferences.
• Assists with coordinating meetings with our clinical partners from research, operating rooms, clinics and outside customers.
• Prepares and distributes minutes from meetings.
• Assists with planning schedule of visiting professors including travel arrangements, lodging, and itineraries and reimbursements.
• Transcribe consult and transfer cases efficiently using appropriate medical terminology without errors.
• Manages telephone calls from internal and external customers, receives visitors, and resolves routine and complex inquiries.
• Effectively works with team members to accomplish division and departmental goals in a collegial and professional manner.
• Makes independent decisions regarding planning, organizing, and scheduling meetings while managing workflow.
• Proficient in Microsoft Office software and Outlook.
• Maintain CV and other certification documents for faculty.

Required Qualifications*

In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment.

• Associate’s degree or an equivalent combination of education and experience is necessary.
• Minimum of four-five years of administrative support experience is necessary.
• Experience utilizing Microsoft Word, PowerPoint, Excel, and web-based applications are necessary.
• Excellent interpersonal and written communication skills; ability to work independently with general supervision and maximum collaboration in a team environment.
• Must provide strong customer service skills in all interactions.
• Ability to work with a diverse group of people in a diplomatic and effective manner.
• Ability to multi-task and work well under time constraints.
• Strong organizational skills.
• Demonstration of commitment to Service Excellence.

Desired Qualifications*

• Bachelor’s degree.
• Michigan Medicine working experience.
• Knowledge of University policies, rules, and regulations.

Work Schedule

This full time, 40 hour position is on the day shift, hours are M-F 8-5.

Work Locations

North Campus Research Complex, Ann Arbor.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.