Pattern Promotions Hiring for Office Assistant at Trenton, NJ, US Full Time

We are looking for a capable and friendly Front Office Assistant to work at our reception area.

In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors.

You may also be required to order office supplies.

Front Office Assistant Responsibilities :

• ing to management and performing administrative duties.
• Answering telephone calls, as well as screening and forwarding calls.
• Scheduling and confirming appointments, meetings, and events.
• Welcoming and assisting visitors in a friendly and professional manner.
• Handling basic inquiries and sorting mail.
• Copying, scanning, and filing documents.
• Monitoring office supplies and ordering replacements.
• Keeping the reception area tidy and observing professional etiquette.
• Performing other administrative tasks, if required.

Qualifications

• Formal qualification in office administration, secretarial work, or related training.
• Exceptional ability to create a welcoming environment.
• Experience in answering and screening calls, as well as scheduling appointments.
• Ability to observe business etiquette and maintain a professional appearance.
• Proficiency in appointments scheduling and call forwarding systems, such as Resource Guru and AVOXI.
• Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and Outlook Express.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Excellent interpersonal and communication skills.

Benefits :

• 401(k) Matching
• Disability Insurance
• Employee Assistance Program
• Flexible Schedule
• Flexible Spending Account
2 days ago