Newman & Company Hiring for Mill Logistics-Billing and Invoicing Coordinator, Logistics Division at Philadelphia, PA, United States Full Time

Position : Billing and Invoicing Coordinator, Mill Logistics Division

s to : Director, Logistics Division

Established in 1972, our boutique-style freight brokerage began as a hauler for our family of paper companies, growing organically within the industry to haul freight for hundreds of paper and plastics companies.

Mill Corporation is affiliated with one of the oldest paper mills in the country, a sustainable recycling company, and a roll paper merchant, all housed under one roof, creating a unique and exciting dynamic as a collaboration in the paper and freight industry.

Our logistics division is proudly women-owned and operated, comprised of talented individuals in a rapidly growing firm, where each’s team-member’s accomplishments are recognized and strengthened by our supportive team.

Role Summary :

The Billing Coordinator is responsible for maintaining and managing the company’s accounting records, generating invoices, and ensuring accurate financial operations.

This role plays a vital part in our financial processes.

Key Responsibilities :

Accounts Receivable :

• Daily maintenance of the billing system.
• Generate invoices and account statements for clients.
• Conduct regular account reconciliations to ensure accurate accounting.
• Maintain comprehensive accounts receivable files and records.
• Produce monthly financial and management s.
• Investigate and resolve any irregularities or inquiries related to accounts receivable.
• Assist in general fiscal management and analysis.

Invoicing :

• Maintain bookkeeping databases and spreadsheets, updating information as needed.
• Communicate with clients to request and arrange payments.
• Record and track payments in accounting databases.
• Create s and balance sheets detailing overall profits and losses.
• Update client accounts based on changes in payment or contact information.

Payment Processing :

• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data.
• Prepare bills, invoices, and bank deposits.
• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Verify and resolve discrepancies in client billing issues.
• Facilitate timely payment of invoices by sending bill reminders and contacting clients.

Skills and Qualifications

• Bachelor’s degree in finance, Accounting, or related field.
• Proficient in Microsoft Office and relevant software.
• Strong organizational and multitasking skills
• Excellent communication skills, both written and verbal, Spanish preferred, but not required.
• Attention to detail and problem-solving abilities.
• Proven ability to calculate, post, and manage accounting figures and financial records.

Schedule :

On site, Monday-Friday

Benefits and Other Perks :

• Competitive, negotiable base salary.
• Discretionary Yearly Bonus
• Comprehensive benefits package with 401K and profit-sharing options.
• Paid Time Off (PTO) and paid holidays.
• Exciting friendly and professional office.
• Work-hard, play-hard business mentality – we care about your life outside work and believe in a positive work / life balance.

Recent Graduate Opportunity :

We also welcome recent graduates who are eager to embark on a successful career in finance and accounting. We value diversity and are committed to fostering the growth and development of young professionals.

Mill Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.