Michigan Medicine Hiring for Admin Manager Assoc Healthcare at Ann Arbor, MI Full Time

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Summary

This position s directly to the Director of Finance, Division of Finance & Administration. This position encompasses four major areas of responsibility:

• Academic HR to over 216 current faculty, including the Department of Pathology?s leadership.
• Managerial oversight for three direct- staff (Administrative Specialists).
• Responsible for consistently providing independent judgment when responding to inquiries within the context of current SPG?s, policies and Michigan Medicine standards
• Miscellaneous departmental responsibilities.

This position interacts and collaborates with the Medical School Office of Faculty Affairs, Office of Clinical Affairs, Medical Staff Services, Provider Enrollment, the Shared Services Academic HR team, and payroll. Further, this position supports and collaborates on all aspects of faculty recruitment, retention, appointments, reappointments, onboarding, and off-boarding.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Supervise, manage, and delegate work/assignments to three direct- staff.
• Manager and leader for three direct- staff activities to include: direction, hiring, retention, promotion, salary and equity change/requests, performance coaching, professional development, disciplinary actions, training, flexible work arrangements, and terminations.
• Functional oversight on direct-s to include facilitation of their annual evaluations of performance and merit reviews.
• Approve all bi-weekly and monthly payroll to include any changes in MPathways-HRMS.
• Oversee back-up coverage for planned and unplanned absences, as well as approve of all time off.
• Manage and provide leadership and guidance by advising the direct-s on customer service, continual motivation of their team skills, problem-solving, and the implementation of continuous Academic HR improvement processes.
• Manage all Academic HR staff recruitments.
• Lead and field investigations into various staff issues in conjunction with HR and implement appropriate remedies to correct the situation.
• Review and finalize internal Policies and Procedures specific to the Department of Pathology.
• Oversee and manage general and complex HR projects from the Chair?s faculty office, as required.
• Manage and oversee faculty PAR transactions such as job postings, data and title changes, terminations, and annual extensions of current appointments in MPathways-HRMS.
• Manage and facilitate all rank and track level faculty academic appointments within the Medical School and the VA, if required.
• Manage and facilitate all rank and track level faculty promotions by working directly with our Associate Chair (Vice Chair for Academic Affairs) and ACAPT committee.
• Manage incoming academic faculty with licensure (State and/or Federal), credentialing, and Provider Enrollment requirements.
• Manage and process all faculty re-appointments, re-credentialing, and licensure renewals.
• Manage all incoming faculty with on-boarding to include, but not limited to, Cornerstone Learning and MiChart training, access to various Pathology specific software, lab coats, pagers, ID?s, parking passes, new employee health assessments, laptops, and group emails.
• Manage all junior and senior level Pathology specific orientation with the Interim-Director to go over benefits, direct deposit, W-4 forms, address changes, reminders to complete their MLearning and MiChart training.
• Manage all manner of faculty lifecycle activities to include annual renewals or non-renewals for Emeritus/Emerita (active and non-active), Sabbatical requests, annual effort certifications/ing and retirements.
• Manage, monitor, and track faculty Maternity/Parental, surgical, and Extended Sick Full & Pay leaves.
• Manage faculty compliance with Cornerstone Learning, Effort Certification, the COVID-19 Vaccine and Booster, and the mandatory Flu Vaccine Programs.
• Manage faculty terminations including off-boarding, laptop return, keys, ID?s, pagers, as-needed effort ing, and terminating their access to various internal Pathology programs/drives.
• Manage and facilitate questions regarding Visas for possible incoming faculty recruitments, hosting observerships, or visitors by collaborating with the Immigration Support and Compliance office.
• Oversee and manage faculty job postings, advertising internally and externally, ensuring that current data for Michigan Medicine, along with current statistics, are constantly updated.
• Managing a wide range of human resource issues, while always ensuring confidentiality.
• Manage the processing of academic faculty updates to our internal Pathology Human Resource database, which rolls up to our Pathology website.

Required Qualifications*

• Bachelor’s degree or an equivalent combination of education and experience.
• Three years of management and supervisory experience.
• Five years of experience related to medical school faculty appointments and credentialling.
• Excellent verbal and written communication skills as well as interpersonal skills.
• Outstanding attention to detail, the ability to work well under pressure and the ability to effectively manage priorities.

Desired Qualifications*

• Master’s degree is preferred.
• Considerable knowledge of University and departmental policies, rules and regulations.
• Knowledge of the principles and applications of HR data processing functions.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.