Halifax Public Libraries is Looking For Administrative Assistant at Halifax, NS Full Time

Halifax Public Libraries invites INTERNAL and EXTERNAL applications for the full-time permanent position of Administrative Assistant at the Halifax Central Library.

Halifax Public Libraries is an inclusive employer committed to employment equity and building a diverse workforce. We encourage all qualified persons to apply and self-identify. We will accommodate applicants’ needs under the Nova Scotia Human Rights Act throughout all stages of the recruitment and selection process. If you require an accommodation, we will confidentially address your needs.

ABOUT THE BRANCH

Halifax Central Library blends the best of traditional library services with new technology and innovative spaces, making it a vital center for learning and culture. Thousands of people visit us each day to enjoy a performance or lecture, engage with each other in lively debate, or simply to relax and appreciate a great book. People of all ages and backgrounds gather in this vibrant space.

KEY RESPONSIBILITIES

As an Administration Assistant at Halifax Public Libraries, you will:

Provide reception on a daily basis including: answering inquiries, directing employees and members of public, by email and by telephone.

Provide event bookings and meeting room support for the Halifax Central Library including scheduling, contract and payment management, customer assistance, room arrangements, liaising with branch staff for Library program/function scheduling, equipment bookings and setup.

Provide administrative support including, word processing, scheduling meetings, formatting s, photocopying, faxing, distributing and filing a variety of documentation, compiling and distributing s and manuals, setting up for meetings and other functions

Carries out department internal and external mail service for all staff at Halifax Central Library

Maintains print and electronic files for the department

Maintains office and meeting room supplies inventory and arranges for equipment repairs

Assistance with the Library Board package preparation as required

Display, promote, and perform work duties in a positive and safe way and display safety awareness at all times.

Other related duties as assigned.

Required:
Experience in an administrative professional role.

Basic computer knowledge and skills including:
Functions of a web browser

Microsoft office applications

Presentation tools and equipment

Strong attention to detail

Ability to prioritize and multi-task a variety of ongoing projects / requests

Exceptional customer service

Strong oral and written communication skills

Willingness to problem solve, listen, and seek to understand and respond to various requests.