Specialist Office Services Limited Hiring for Executive Assistant – Healthcare at Washington, DC Full Time

Executive Assistant

Washington DC

MUST:

3 years of experience as an Executive Assistant

Experience providing support to executive level staff

Answering phones and screening calls

Very strong calendar management

Setting up meeting and taking minutes, reserving conference rooms, ordering catering

Experience creating detailed s and spreadsheets utilizing Microsoft Office Suite

Preparing correspondence

Responding to emails

Maintaining and ordering office equipment and ordering office supplies

Experience preparing payment vouchers

Comfortable providing support on various projects

Answering phones and providing customer service support

Associates or Bachelor’s Degree preferred

DUTIES:

The duties of the Executive Assistant include but are not limited to:

Handle detailed calendar management for VP’s

Assists in care and maintenance of departmental equipment and supplies

Review office supply orders and prepare payment vouchers for goods and services received by the

Department

Act as liaison with Purchasing Department

Prepare s and schedules

Coordinate deadlines and complete special projects, correspondence, and s

Ensure smooth office operations

Screen and prioritize telephone calls and correspondence directed to the supervisor

Review, prioritize, and distribute paperwork

Organize and retrieve and attend designated committee/management meetings

Takes meeting minutes

Assure that confidential information and activities are handled discreetly and classified information is safeguarded

Organizes, schedules and confirms meetings and/or conferences. Reserves conference rooms and

equipment, selects and orders refreshments/meals, and composes meeting notices and correspondence.

Ensures timely distribution of correspondence.

Performs other duties as assigned

• Quadrant, Inc. is an equal opportunity and affirmative action employer. Quadrant is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.