Phaxis Hiring for Temp Executive Assistant at NYC Healthcare Firm at New York, NY Full Time

Top NYC Hospital is looking for an experienced executive/administrative support professional to join its Organization on a Temporary to Possible Permanent Basis as an Executive Assistant supporting both its SVP, Real Estate Development and Facilities Management and Chief of Staff, Facilities Management. This is a highly visible role for a top-tier professional who thrives in a collaborative, high-touch, and evolving environment. This role is expected to interact with departments across the organization, senior leadership, and external to organization’s industry contacts. The candidate must be an individual with proven administrative and leadership support experience who is confident in connecting the dots.

Incredible organization where you feel as though you are “giving back”. Role is working on-site near Grand Central with easy access to public transportation. MUST be Fully Vaccinated. Full-time (37.5-hrs weekly); Mon-Fri; 9am-5pm. Two (2) to Six (6) Months with the Possibility to go Permanent.

Top 3-5 Skills/Experience

• Heavy calendar management
• Excellent communicator
• Takes initiative to connect the dots and ask questions
  

Qualifications & Skills

• High School Diploma & GED required; college degree a plus
• Seven Plus (7+) years of Multifaceted Administrative Support experience, including support to one or more C-suite Executives in a large organization
• Advanced proficiency in PowerPoint, Excel, and other collaboration tools including: Word, Outlook, Teams and Zoom
• Excellent communication skills and the ability to interact across all levels in a confident, professional manner
• Able to anticipate needs and navigate potential solutions to blockers
• Outstanding attention to detail – flexible, adaptable, and reliable
• Proven success collaborating with leadership in previous executive support roles
• Curiosity about Facilities management and enthusiasm for MSK’s mission
• Great follow-through skills and judgment
• Willing to take action and eager to accept new opportunities and prioritize challenging situations with high energy, and enthusiasm
• Flexible in your approach and demeanor to align with shifting demands
• Organized and can simultaneously balance multiple priorities
• Able to operate effectively and independently, even when things are not clear, or the way forward is not obvious
• Able to maintain discretion and confidentiality when handling C-Level matters
  

Responsibilities & Duties

• Manage time commitments by planning and scheduling meetings, calls, and travel events
• Protect SVP’s daily calendar from unnecessary and conflicting demands by prioritizing requests, recommending alternative options, and determining necessity of attendance
• Arrange travel needs and process expenses
• Assist with planning and logistics support for meetings (e.g. internal staff meetings and Board meetings)
• Prepare agendas, status s, and other documents
• Participate in meetings and prepare minutes
• Act as a liaison for e-mail requests, prioritize and sort the emails, and respond where appropriate
• Complete projects and work with the senior leadership team as assigned
• Represent the Facilities organization in a positive light