Aurex Group Hiring for Executive Assistant – month (Minimum) Maternity Cover at Melbourne, Victoria, Australia Full Time

Company Overview:

Our client is a leading Real Estate Fund Manager seeking an experienced and dedicated Executive Assistant to provide unparalleled support to a busy Executive Director and his team in Melbourne. They are initially looking for Maternity Leave cover for a minimum of 12 months with potential of a permanent role for the right candidate. The candidate needs to be skilled at managing a range of responsibilities, a range of stakeholders and needs to thrive in a fast-paced environment.

Key Responsibilities:

As the Executive Assistant, you will ensure the seamless functioning of the team and require administration, organisation, and relationship management to efficiently & effectively supporting your director. The role requires and not limited to the following responsibilities:

Executive Assistance:

• Manage email correspondence, including responding to important matters and appropriately organising emails and documents.
• Handle confidential and sensitive matters with discretion and professionalism.
• Coordinate and manage the executive’s diary, scheduling face-to-face meetings, teleconferences, and video calls, along with booking suitable meeting spaces.
• Serve as a professional point of contact for clients, including welcoming and greeting visitors.
• Facilitate all travel arrangements, from business case creation to itinerary preparation, flights, accommodation, and transportation.
• Prepare documents, presentations, and administrative materials with meticulous attention to detail.
• Compile agendas, take minutes, arrange catering, and fulfill ad-hoc requirements for internal and external meetings.
• Have a sound knowledge of office procedures, an attitude to accept responsibilities and to work autonomously as required but also participate as a team member within the business unit.
• Demonstrate knowledge of office procedures, work autonomously while fostering teamwork, and drive team social initiatives.

Finance and Operations:

• Coordinate and manage s and assist with deal tracking, fee forecasting, and budget ing.
• Handle expense claims, including corporate credit card and personal reimbursements, obtaining necessary approvals.
• Track recoverable and non-recoverable costs.
• Facilitate supplier creation and payment processes, including invoices.
• Oversee onboarding and offboarding processes for new starters and departing staff.
• Support the executive with HR and legal matters eg: Annual leave, policies, NDAs etc

Events:

• Coordinate team and client events, managing budgets, run sheets, guest lists, invitations, catering, venue reservations, and entertainment.
• Purchase event tickets for staff and clients as needed.

Qualifications:

• Year 12 Level Education / TAFE or Business Studies.
• Minimum 5+ years’ experience providing high-level support to Senior Executives.
• Experience in property/commercial real estate will be favourable.
• STrong proficiency in Microsoft Office Suite and calendar management tools.
• Exceptional organizational skills and attention to detail.
• Strong communication skills and the ability to handle confidential information.
• Ability to work autonomously and as a team member.

They are offering a competitive compensation package and there is room for professional growth and development. If you believe this opportunity is right for you, please send your CV to Beatrice Chreseson – beatrice@aurexgroup.com by using the “Apply Now” button below.

To view similar opportunities or express interest in related positions, please visit our website www.aurexgroup.com and follow us on LinkedIn https://lnkd.in/fgAWEBa