SAIT is Looking For Administrative Assistant I at Calgary, AB Full Time

SAIT’s School of Manufacturing, Automation & Transportation provides the skills-based training and development to prepare students for a career in Alberta’s rapidly growing oil and gas, transportation, manufacturing and automation sectors. We provide applied learning in action through our trades and technology programs.

The Opportunity

ing to the Manger, Support Services, this position is permanent salaried. You are responsible for providing administrative support to the Academic Chairs of apprenticeship and diploma programs. As a Program Administrative Assistant, you will have the opportunity to collaborate with other administrative team members and may travel to satellite sites to cover-off. If you enjoy being the face of the organization, independently overseeing operational support and have strong problem-solving skills, apply today and look forward to positively contributing to the SAIT team.

The Role

Respond to information requests from students, staff, and the general public

Assist the Academic Chair with administrative tasks, including ing, data analysis, research gathering, correspondence

Correspond and work with students who have inquiries/issues to determine the next steps via fresh desk, email, phone

Track instructor hours and maintain tracking database, review and validate information

Enter and prepare load verification s for instructors

Faculty Support – Expense claims processing, substitution forms, ordering of products/materials needed

Assist with booking travel and reconciling visa statements

Event planning, including booking venues and ordering catering, coordination with other SAIT departments and support personnel

Scheduling and faculty load entry via DCU

Room scheduling for meetings/orientations/info sessions

Take minutes at various meetings and program advisory committee meetings

Contribute to the effective operation of the schools and sites by performing cover-off reception and administrative duties when needed

Other duties as assigned

Qualifications

Minimum high school diploma or office administration diploma/certificate, supplemented with at least 3 years office experience is required

Highly prefer work experience in a post-secondary environment

Strong ability to work independently and make sound decisions or recommendations with limited direction

Highly customer service focused, willing to assist others and achieve team goals

Exceptional verbal and written communication skills, and ability to build positive work relationships

Excellent multi-tasking and organizational skills; flexible and able to manage changes on short notice

Committed to quality and meeting deadlines, with a keen eye for accuracy and developing process improvements

Intermediate to advanced level proficiency in Word, Excel, PowerPoint, Visio and Outlook. Microsoft Office Specialist (MOS) Certification would be an asset

Working knowledge of BANNER, SOLAR, DCU, ATOMS, and learning management systems is an asset

Project Management experience is a strong asset

Job Classification: Administrative Assistant I

# of positions: 2

Salary Range: $45,427.20 – $55,972.80

Hours per week: 40hrs

Posting End Date: Aug 11th, 2023

A flexible Hybrid work model can be offered for this role in accordance with SAIT guidelines

View a summary of our benefits and perks for salaried employees

About SAIT

SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT – so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

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