The University of Mississippi Hiring for Procurement Specialist (Accounts Payable) at University, MS Full Time

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

This position manages staff and the daily activities of purchasing of goods and the payment of services. The incumbent reviews and determines appropriate bids and quotes, approves purchase orders, processes consultant forms, and provides guidance to departmental buyers across campus.

Examples of Work Performed

• Reviews and approves requisitions and approves issuance of purchase orders.
• Determines vendor sources and obtains product information. Ensures specifications are met.
• Maintains contact with vendors and ensures compliance with contracts. Investigates and resolves conflicts with vendors and departments as it relates to quotes, bids, and outstanding invoices.
• Prepares complex bid investigations, evaluates bid proposals, and issues purchase orders.
• Advises departments on purchasing policies and procedures and provides vendor sources.
• Hires, trains, and supervises clerical support staff. Assigns and monitors work. Conducts performance evaluations.
• Provides training and guidance to departmental buyers across campus.
• Answers inquiries regarding complex policies and procedures as it relates to the purchasing of goods and payment of services. Answers departmental questions regarding the SAP Materials Management Module.
• Gathers and records data to prepare s. Composes technical letters, memos, and other similar documents.
• Participates in SAP training sessions for Materials Management Module. Prepares training materials.
• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

• Supervises, trains, and coordinates the activities of the purchasing staff.
• Oversees and performs daily functions as it relates to procurement of goods and services.
• Administers and explains complex policies and procedures.
• Interfaces with faculty, staff, and vendors.

Minimum Education/Experience

Education:
Bachelor’s Degree from an accredited four-year college or university.

AND

Experience:
Three (3) years of experience related to the above described duties.

Certification:
Must hold the designation of Certified Mississippi Purchase Agent (CMPA) or obtain certification within 12 months of hire (not applicable for Accounts Payable position).

Substitution Statement:
Related experience may be substituted for education, on a basis set forth and approved by the Department of Human Resources.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) or driving history check.

This position will require a financial (credit) . Selected candidates should have a low credit debt. Background checks are completed post offer of employment. University employees moving into a new position that requires a financial (credit) must complete a new background check.