Akicita Federal LLC Hiring for Procurement Specialist at Remote Full Time

This is a position for a Federal Acquisition/Contract specialist. The position is remote with the exception of the initial onboarding period, when access to systems and GFE is being secured, an estimated period of two weeks. For any additional onsite training, 48 hours’ notice will be provided. 40 North Central Avenue, Suite 507, Phoenix, Arizona 85004

Introduction and Background

The Indian Health Service (IHS) Phoenix Area Office Department of Acquisition Management (PAODAM) provides procurement support for the delivery of health care to Native American users in the tri-state area of Arizona, Nevada and Utah. The PAO-DAM is in Phoenix, AZ, and includes area operations, which provide regional support to IHS locations through ten Service Units including two Youth Regional Treatment Centers and a network of heath care facilities, as a health care partner to over forty tribes.

Hours

The contractor shall work 8-hours per day, Monday thru Friday (less Federal Holiday)

About

Responsible for pre-award and post-award functions including price/cost analysis, negotiation, and administration for services, materials, and equipment associated with health administration, health research, regulatory compliance, human services administration test, evaluation, health operations, and/or production activities and s to the Supervisory Contract Specialist.

The services shall include, but are not limited to, acquisition planning, pre-solicitation and solicitation functions, cost and price/audit analysis, pre-award functions, contract administration, close-out and other related non-inherently Government functions.

Competency Skills Summary

• Ability to procure commercial items & services in accordance with FAR Part 12, Commercial Item Acquisition Procedures employing the streamlined procedures for the solicitation and evaluation of commercial items utilizing the combined synopsis/solicitation format, incorporating contract terms and conditions for commercial items (52-212-1 through 52.212-5) and awarding contracts.
• Ability to procure products & services in accordance with FAR Part 13, Simplified Acquisition Procedures issuing Requests for Quotations, Purchase Orders and Blanket Purchase Agreements.
• Ability to procure products & services from Government in accordance with FAR Part 8, issuing Blanket Purchase Agreements, task and delivery orders against Federal Supply Schedules. Ability to prepare contract administration activities modifying contract terms and conditions in accordance with FAR Part 43 issuing administrative changes, change orders and supplemental agreements as deemed appropriate.

Objectives

The objective of this requirement is to provide a full range of acquisition/procurement support for the PAO – DAM and all customers who receive acquisition services from said office.

All work performed shall be in conformance with all Government regulations and policies including the Federal Acquisition Regulation (FAR) https://www.acquisition.gov/browse/index/far, Health and Human Services Acquisition Regulation (HHSAR) https://www.acquisition.gov/hhsar and other agency supplemental regulations and local policies as appropriate.

The services required are a wide range of professional acquisition and contract support services, program management, project management and administrative support services to the healthcare operations of the Phoenix Area, in support of its customers, in the following areas that include, but are not limited to: requirements development, acquisition planning, source selection (formal and informal), contract administration, and management and close-out of various contact types in accordance with FAR 16, policy analysis and development, support of small business programs, an assortment of related data and analytical functions, and various acquisition tracking and ing functions.

The Procurement Specialist shall be responsible for maintaining communication with the Contracting Officer (CO) and Contracting Officer’s Representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of the task.

SUPPORT:

a. Requirements Documentation Support. The Procurement Specialist shall provide advice, recommendations, and document support to multiple offices in all areas of the acquisition requirements phase. Procurement Specialist support personnel shall coordinate with the COR on all requirement support services.

b. Specifications/Requirements Documents. The Procurement Specialist shall assist in development and preparation of pre-award Statement of Work (SOW), Statements of Objective (SOO) and other requirement documents. This effort includes assisting program offices in researching and drafting specifications and standards, including Performance-based Work Statements (PWS), developing performance measures, providing consultation and recommendations, and coordinating requirement documents.

c. Acquisition Strategy Support. The Procurement Specialist shall provide advice and recommendations for all elements in acquisition plans, including approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule, etc. The Procurement Specialist shall also research existing Government-wide contracts for available products and services, evaluate different approaches and sources for acquisition support, research available suppliers and compare the services and costs of obtaining support from the different providers, and assist with Economy Act and similar statutes applicability determinations.

d. Market Research and Market Surveys. The Procurement Specialist shall conduct market research to identify potential sources and contract vehicles. Potential sources should include socio- economic program participants (i.e., small businesses, small and disadvantaged businesses, HUB Zone businesses). Potential vehicles should include Government Services Administration (GSA) Schedule vendors, Government-wide Agency Contracts (GWAC), and other agency contracts. The Procurement Specialist shall conduct market surveys and prepare written documentation of market research. The Procurement Specialist shall support program offices in documenting small business capability analysis. The Procurement Specialist shall prepare Requests for Information (RFIs) and Sources Sought for electronic posting at the Government Point of Entry (GPE).

e. Pre-Award Documentation and Source Selection. The Procurement Specialist shall assist in acquisition planning to include acquisition plans, options, contracting methods, competition, source selection procedures, cost, and milestone schedule. The Procurement Specialist shall research existing Government-wide contracts for available products and services, evaluate different approaches to and sources for acquisition support, research available suppliers and compare the services and costs of obtaining support from the different providers. The Procurement Specialist shall develop document and risk assessments and recommend source selection planning information. The Procurement Specialist shall prepare written documentation to support both informal and formal source selection procedures. If formal source selection procedures are used, the Procurement Specialist shall help prepare Source Selection Plans (SSP), assist with identification of Source Selection Evaluation Board (SSEB) members, advise SSEB members on roles and responsibilities, ensure Conflict of Interest/Nondisclosure Forms are signed, prepare evaluation sheets, and prepare draft of Source Selection Decision Memorandum. Other actions may include preparing pre-award documents, Determinations and Findings (D&Fs), Justifications, and other necessary contract file documents.

f. Solicitations. The Procurement Specialist shall prepare Pre-Posting Synopsis, Request for Quotes (RFQs), Request for Proposals (RFPs), Combined Synopsis/Solicitations in accordance with regulations, policies and guidelines using applicable automated procurement systems. Procurement Specialist personnel shall assure the solicitation includes all appropriate solicitation terms and conditions and recommend and prepare unique terms and conditions as required. Prior to release of solicitation, they shall verify provision and/or availability of funds and obtain legal concurrence and other approvals as required by applicable policy prior to releasing the solicitation by electronic posting, email or mail.

g. Contract Award. The Procurement Specialist shall work with evaluators and the CO to identify pre- negotiation objectives and assist the CO with communications with Offerors. All award documents shall be reviewed and executed by a CO. Procurement Specialist personnel shall interface with CORs, other customer points of contact, vendors and Procurement Specialists in order to obtain the data needed to prepare the final contractual document. The Procurement Specialist personnel shall prepare final contract award documents in the contract writing system. The Procurement Specialist personnel shall also prepare COR designation letters, assist in the evaluation process (as non-voting member) and complete written documentation to support formal source selection procedures to include assisting with preparing drafting of source selection decision memorandum. The Procurement Specialist personnel will obtain legal concurrence and other approvals as required by applicable policy before distributing the contract to appropriate parties. Personnel shall ensure applicable contract actions are accurately entered into the Federal Procurement Data System (FPDS).

h. Post Award Support. The Procurement Specialist shall prepare appropriate documentation for contract modifications, including the exercise of options and related documents, monitor Procurement Specialist performance, including schedules and milestones, and proactively assist with the contract administration of contracts to include collaborating with the client to identify upcoming contract milestones such as contract expiration dates, scope changes, level of effort increases, etc. The Procurement Specialist shall monitor Procurement Specialist compliance with terms of the contract, including site visits and labor interviews, assist in the preparation of incentive and award fees where applicable, assist in the resolution of Procurement Specialist performance problems, assist the COR as needed to process Procurement Specialist invoices, including contract funding status management, and support routine contract meetings.

i. Closeouts. Consistent with the rules and timeframes established in the FAR, the Procurement Specialist shall prepare contract actions for closeout. This includes but is not limited to performing actions as stated in FAR 4.804, preparing the contract files, and all related activities. The Procurement Specialist shall be skilled in properly closing out both firm-fixed price and cost reimbursement type contracts including incentive-type contracts.

j. Data Processing Support. The Procurement Specialist shall provide data processing services using a variety of Windows-based software programs to include the Microsoft Office Suite. The Procurement Specialist shall ensure that data processing personnel are trained and proficient in the software programs available to Procurement Office personnel. Data to be processed may be provided to the Procurement Specialist in different forms ranging from handwritten notes in draft form through final drafts submitted electronically for formatting and pagination. Typical end products shall include PowerPoint presentations with graphics, spreadsheets, schedules, and charts in both hardcopy and electronic formats.

k. Special Studies, Databases, s, and Programs Support. The Procurement Specialist shall prepare and maintain information databases (paper and electronic), recurring and non-recurring procurement s, as outlined by the Department. The Procurement Specialist shall assist in the use of a wide variety of information, knowledge, and tools to develop, modify and administer applicable databases used to store and retrieve data and to develop standards for the handling of data. The Procurement Specialist shall work closely with business analysts to identify and specify customization and program requirements based on business needs. The Procurement Specialist shall assist in developing technical specification documents and ing. The Procurement Specialist shall also assist in developing a working knowledge of business functions within the organization to accelerate development time while ensuring rigorous information assurance policies, principles and practices to the application development process. The Procurement Specialist shall coordinate with appropriate systems programming organizations, procurement representatives, and other entities to compile data in support of these activities. Examples of recurring s, databases, special studies, and programs that may require support include acquisition forecasts, procurement professional certification programs, COR certification program, performance evaluation boards, and source evaluation boards. s and studies shall be maintained in on-line databases, other electronic media, or paper files as required. The Procurement Specialist shall support Strategic Sourcing initiatives to include but not limited to data collection, spend analysis and forecasting of expenditure trends in market segments.

l. Production . The Procurement Specialist shall track tasks and provide status of procurements, as directed by team Supervisor. At a minimum, a written monthly production outlining the Procurement Specialist’s efforts during the preceding one-month period and detailing task and deliverables completed during that period is due to the COR no later than 11:00 am the first Monday of each month. The production shall discuss purchase requests assigned, contract actions completed, contract file audits (peer review), and other work in progress not captured above. The Procurement Specialist shall lead the application of analytical techniques and help define project objectives and strategic direction. The Procurement Specialist shall provide leadership and vision to client and project teams around the methodology and resolution of problems.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Target candidate has minimum of two years Federal Acquisition experience and possess a FAC-C Level I certification (or DAWIA equivalent)

Basic Requirement(s)

1. A 4-year course of study leading to a bachelor’s degree with a major in any field;

or

2. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management

MINIMUM QUALIFICATIONS

Your resume must demonstrate at least two (2) years of specialized experience, in either the private or public sector, performing the following type of work and/or tasks:

• Performing recurring or developmental assignments involving the use of formal advertising or basic negotiation procedures; analyzing contract provisions and recommending termination or modification of purchase orders and/or contracts; investigating complaints by reconstructing and reconciling incomplete information.
• Responsible for pre-award through post award functions for a variety of health related, regulatory, or human services programs within the organization; provides guidance to technical personnel involved in the development of the statement of work or data requirements; performs cost/price analysis to determine reasonableness; plans and conducts negotiates on price, technical requirements, and terms/conditions of the contract; assembles and prepares all documentation necessary to support the negotiates and award of the contract.
• Reviews the request for procurement and communicates with program personnel to assure all information is clearly set forth in the request; prepares solicitation documents which incorporate required Federal Acquisition Regulations and HHS policies and provisions; plans and conducts negotiates on price, technical requirements, and terms/conditions of the contract; maintains up-to-date status of deliverables, invoices, and other activities under the contract; prepares final decisions within delegated authority on disputes and claims from contractor(s); debriefing unsuccessful bidders.

Job Types: Full-time, Contract

Pay: $61,748.00 – $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Education:

• Bachelor’s (Required)

Work Location: Remote