Florence School District Hiring for at Florence, SC Full Time

TITLE: Transportation Secretary

S TO: Director of Transportation

QUALIFICATIONS:

• High School Diploma or equivalent
• Some specialized training in secretarial skills.
• Strong communication skills.
• Demonstrated aptitude for successful completion of the performance responsibilities listed below.

REQUIRED SUBMISSIONS:

• Application
• A professional resume

JOB GOAL: To assist and manage clerical tasks for the Director of Transportation including assistance to employees, transportation staff, and the public.

PERFORMANCE RESPONSIBILITIES AND DUTIES:

Communication

• Answer incoming calls promptly, professionally, with a friendly attitude. Take reliable, accurate messages, and route them to appropriate staff.
• Notify drivers, parents, and school personnel of any changes in a student’s bus service, such as address change, change in pick-up, and drop-off location, change in time or bus change.
• Distributes information to parents, employees, and students as necessary.
• Takes emergency calls for transportation staff and delivers messages accordingly.
• Process incoming/outgoing mail.
• Maintain positive and cooperative working relationships with colleagues and others.

Routes and Schedules

1. Assist or handle assignments of bus drivers, bus routes, vehicles, and substitutes for morning and afternoon shifts.

2. Assist with or coordinator extracurricular transportation.

3. Maintain map files.

4. Prepare data required to plan bus route and post route schedule.

Data Entry

1. Performs general office routines such as typing, filing, placing and receiving telephone calls, greeting guests, processing incoming and outgoing mail, and ordering and maintaining supplies as needed.

2. Compiles monthly gas and mileage s for buses.

3. Keeps time sheets and absence s for transportation employees.

4. Assists with certain bookkeeping activities as requested.

5. Arranges meetings and workshops for the department.

Other

1. Orders office supplies for the department.

2. Welcomes all visitors and handles their request or refers them to appropriate personnel.

3. Comply with all district policies, as well as state and federal laws and regulations.

4. Other duties as requested.

ABILITY, WORKING ENVIRONMENT, AND EXPERIENCE:

ABILITY: Ability to maintain confidential information. Ability to use CB Radio and Emergency Radio.

WORKING ENVIRONMENT: The usual and customary methods of performing the job’s functions require the following physical demands; some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

EXPERIENCE: Job related experience with increasing levels of responsibility is desired.

TERMS OF EMPLOYMENT: 240-day contract. SC30 Salary scale. Salary and work year to be established by the district.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.