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Admin & Office Assistant
Bluepeak Hiring for at Remote Full Time
Full Job Description
Location: Remote. Must be located in Central or Eastern time zone.
Job Summary:
The HR Operations Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department.
Duties/Responsibilities:
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Maintains the integrity and confidentiality of human resource files, systems and records.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Update and maintain our HRIS (UKG) system to ensure data integrity and appropriate system access.
- Owns and executes the onboarding process for all new hires, including scheduling and conducting orientation, collecting new hire paperwork, and entering new hires into HRIS (UKG) system.
- Serves as point of contact for all new hire questions.
- Assist TA team with initial resume review, phone pre-screen, and evaluate candidate qualifications.
- Post and update job openings internally, on approved external job boards, professional organizations and other appropriate avenues.
- Coordinate logistics and scheduling required for interviews
- Ensure all activities related to pre-employment process are completed timely; this includes all required pre-employment screenings, employment eligibility, reference checks, etc.
- Participate in community outreach; attend career fairs and networking events directly related to talent acquisition.
- Maintain knowledge of company guidelines and systems while developing process improvements where possible.
Required Skills/Abilities:
- 2 years experience in a similar position supporting corporate human resources department.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Experience in UKG a plus.
Education and Experience:
- Prior related office experience preferred.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
The salary range for this position is $40,000 – $50,000 depending on experience.