Confidential Company – Financial Tech Hiring for Executive Assistant to CEO Full Time

Confidential Search

We are seeking a full-time C-Suite Level Executive Assistant to our CEO for an established company in the Financial Services industry. Company details will be shared during the interview process. The EA will oversee the management of the CEO’s day-day calendar, of which includes extensive travel planning, scheduling, and high-profile interfacing with EA’s of our board members in the financial sector.

The Role

• Manage complex calendars with diplomacy, discretion, and excellent judgment including vetting, prioritizing, and providing recommendations
• Help ensure leader is properly prepared and on time for all meetings
• Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate a complex conference room landscape
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
• Make domestic and international travel arrangements and be nimble, attentive, and action oriented with changes as needed
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from CEO
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• May assist with facility/space planning logistics
• May work on other tasks and projects as assigned

Qualifications

• Must reside in San Francisco Bay Area ( SF Proper / SF Peninsula preferred )
• At least 7+ years of experience as an EA to a CEO ( to CEO/Founder is a must )
• Bachelor’s Degree; Masters a plus
• Proficient with Microsoft Office 365 Outlook, Word, Excel and PowerPoint
• Financial Services, Publicly Traded Companies, Fintech, Political field industries preferred – Willingness to learn new technologies as needed
• Must value Diversity, Equity, & Inclusion

Location: On-Site in the San Francisco Peninsula

Job Type: Full Time — Contract to Permanent

Job Types: Full-time, Contract

Pay: $55.00 – $80.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• South San Francisco, CA: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location