Registry Agent Full Time

As part of AutoScout24 group, Europe’s largest online car marketplace, we’re shaping the future of automotive retail in Canada and beyond.

This role will be within our Collateral Management (CMS) team, a national tech solution that boosts lien and registration services, recovery services, and insolvency management solutions for Canadian Lenders.

Role: Registry Agent

Location: Mississauga

Role Summary

Registry Agent is responsible for processing client requests in various Registries across Canada and USA. All Search and Registration activities will be conducted within the framework of client service level agreements. The sending and receiving of all Provincial Registrations, along with Data Entry of Manual Registrations (where applicable), Weekly Billing and Invoice Generation. The completing and Uploading of EFT Files for payment.

Core Accountabilities / Outcomes

• Using internal/external applications, monitor queues, and process transactions within service level agreements and benchmarked processing turnaround times. Ensure queues are processed in priority sequence and that all processes and procedures are followed.
• Accurately process billing of client requests, adhere to client fee schedules and Government disbursements
• Perform daily tasks and duties adhering to processing standards while maintaining accuracy. Adhere to practices and company compliance.
• Answer calls promptly and respond to clients in a professional manner. Participate in continuous improvement with focus on service excellence.
• Provide assistance to co-workers and clients as required, escalating issues, identifying efficiencies.

Qualifications & Education

• Post-secondary education

Competencies, Skills & Experience

• Strong attention to detail with an accurate typing of 40wpm
• Strong verbal and written communication skills
• Ability to multi-task, problem solve, research and follow instructions
• Demonstrated ability to exercise appropriate analytical and judgment skills required in dealing with moderately complex procedures.
• Ability to perform under pressure; operational changes, high volume and tight deadlines
• Knowledge of Provincial Real Property search
• Knowledge of Provincial Corporate and Bank Act Services
• Knowledge of relevant Provincial websites
• Overall experience with MS Office and ability to navigate through website content and various applications
• Customer Service experience an asset
• Experience working in a fast-paced, performance-based environment as asset

Independence Of Action

• Identifies opportunities to improve customer experience, services or programs to address customer needs. Displays a positive attitude to change and innovation.
• Willingly takes on new challenges and demonstrates reliable quality and service excellence. Suggests and supports operational enhancements to support work efficiency.
• Stays aware of the changing customer needs and expectations and shares customer insights and emerging needs with the organization. Contributes actively to planning processes.
• Works collaboratively with colleagues and uses effective judgment in balancing customer and company needs.
• Manages individual tasks while staying aware of the broader team priorities. Takes accountability to delivering on individual objectives and shows a willingness to help colleagues address challenges.

What’s In It For You

We understand that there is life at work and life outside of work. Here are a few benefits that support us to be our creative best.

• Gym discounts
• Employee and Family Assistance program
• Virtual wellness events
• Conferences & training budget
• Regular internal training programs
• Financial planning with 3% matching Pension
• Competitive salary
• Annual bonus structure

The base salary range for this position is CAD $37,000 – $38,000.

This range reflects the expected compensation at the time of posting. The final offer may vary and can be higher based on relevant skills, experience, location, and market conditions. Based on the role, the total rewards package may also include benefits, bonus, and other employee offerings.

Use of Artificial Intelligence in Hiring: We use artificial intelligence (“AI”) in our hiring process, including to screen, assess, or select applicants for this position.

Vacancy Status: This job posting is for an existing vacancy.