Bergquist Donnelly Real Estate Hiring for Office Assistant Full Time

Job Overview

We are looking for a talented Real Estate Assistant professional to join our team. Responsibilities for Real Estate Assistant

* Assist real estate agents with the coordination and preparation of successful marketing and sale of clients’ properties.
* Accurately input/advertise properties in the MLS, SoldbyBD.com, other company and 3rd party sites.
* Make changes to listings as needed
* Check 3rd party sites to ensure property is syncing, and appearing accurately in search results. (Zillow, Trulia, Realtor.com, PW, Christies, etc)
* Add client info to PW Adwerx ad; Update Adwerx advertisements with link to property on SBBD website, update Ad title to promote views/clicks
* Post open houses on MLS, Zillow, Missoulian, and other sites/print as needed
* Order Listing Packages from Title Companies
* Submit Buy/Sell to Title companies to open Escrow
* Contact title companies to request wiring instructions, schedule closing appointments

* Prepare, deliver and organize real estate documents
* Comprehensive understanding of signing requirements and dotloop signing setups
* Different signing methods for Trustees, LLCs, individuals
* Fill out PW paperwork
* Send listing agreements, Buy/Sells, other documentation to Office manager
* Communicate and track closings with Title Company

* Create, design and distribute real estate brochures
* Template is available in the PW “Back At You” account
* Create ‘Bullet Point’ lists of property features to be used in advertisements.

* Handle advertising of the property online and through printed media
* Facebook, Instagram, USAWaterviews.com, Adwerx, Other sites when needed
* Homes and Land, PureMontana Magazine, occasional additional printed media when needed

* Coordinate, oversee the sale, inspection, and closing properties that are for sale
* Update listings on MLS when pending
* Send required documents to Office Manager
* Add and share “Important Dates” calendar with all parties involved in transactions
* Schedule inspections, Send one-day codes, follow up with agents, clients, and inspectors
* Coordinate showings through ShowingTime.com. Follow up with owners and tenants regarding scheduling conflicts.

* Obtain information and public records about property for sale
* Cadastral Information
* Septic Searches, Missoula has an online search, Flathead, Lake, and Ravalli require email communication
* Sewer System
* Water Rights and Well Logs
* Northwestern Energy, Missoula Electric Coop, Ravalli Electric, etc.
* Contact Propane companies for propane history
* Taxes
* Zoning Searches
* County GIS searches
* Missoula County “Fast Facts”
* Mapright: create maps with: Property lines, Flood Plain, Public Property, Well Location, School District

Qualifications for Real Estate Assistant

* Strong literacy and numeracy skills to handle administrative tasks
* Strong computer skills to track and monitor leads, feedback, and transactions
* Working knowledge of social media for monitoring and advertising purposes
* Graphic design experience preferred to create advertisements
* Administrative, accounting and marketing experience preferred
* Ability to handle multiple projects at the same time as well as prioritize and manage time efficiently
* Ability to communicate effectively with buyers, sellers, real estate agents and repair persons both verbally and in writing
* People-oriented, dedicated to customer service, extremely organized and attentive to detail
* Ability to work independently but also follow the instruction of lead real estate agents

Job Types: Full-time, Part-time

Pay: Up to $20.00 per hour

Schedule:

• 4 hour shift
• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Missoula, MT: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location