Massasoit Community College Hiring for Staff Assistant to the Talent Acquisition Manager, Human Resources Office Full Time

Provides support in all areas of the Human Resources Department.

Performs diversified duties to ensure a smooth process for recruiting and maintaining accurate records, completing special projects, and assisting with the overall functions of the Human Resources Department. This position will work closely and in coordination with the team on a variety of special projects as assigned and will have a high degree of contact with faculty and staff at various levels as well as with outside governmental agencies/contacts.

Responsibilities and Duties:

• Assist with the recruitment process and maintenance of the online application management system.
• Ensures search committee members complete and pass the Online Search Committee Training (OSCT) before serving on a search committee.
• Post vacant job openings and communicate with applicants to assist the Talent Acquisition Manager as needed.
• Follow up regularly with hiring managers, search committee members, and candidates to ensure the timeliness of the recruitment process.
• Distribute, obtain and process required new hire paperwork for employees.
• Enter, and maintain CORI/SORI requests, I-9 eligibility, and Degree verifications in accordance with Federal and State regulations.
• Input employee data utilizing software such as the Human Resources Compensation Management System (HR/CMS), Banner, Interview Exchange, and training software.
• Provide excellent customer service and assistance to visitors and callers.
• Perform clerical functions such as researching files and forms, making copies, faxing, and scanning confidential information.
• Assist with the management and administration of tracking of certificates, performance evaluations, onboarding, and other pertinent data.
• Ensure personnel files are being maintained in accordance with department procedures.
• Prepare and answer correspondence, including e-mails for the Human Resources email account, accurately and promptly to meet the needs of internal and external customers in accordance with policies and procedures while providing a high level of customer service excellence.
• Works independently and collaboratively in meeting critical deadlines.
• Focuses on the Commonwealth’s Equity Agenda by applying related best practices throughout all job functions.
• Perform other duties and projects as assigned.

Requirements:

• Associate’s Degree
• Minimum of three (3) years of full-time experience working in a human resources office or a minimum of three (3) years of full-time experience working in a closely related field such as office management, office administration, business administration, and/or business management.
• Experience working with or assisting with the recruitment process.
• Experience with Microsoft Office business software (Outlook, Word, Excel, Access, and PowerPoint).

Preferred Qualifications:

• Exceptionally organized and detail-oriented.
• Minimum of 3 years experience working full-time in a human resources office.
• Commitment to working with diverse populations.
• Experience handling, assisting, and acting in a highly confidential capacity on a continuing substantial basis.
• Ability to manage sensitive information with tact, professionalism, and diplomacy.
• Adept at time management, prioritizing, and managing multiple competing deadlines.
• Experience working in Higher Education.
• Experience utilizing various software such as HR/CMS, Banner, Interview Exchange, and training program software.
• Excellent customer service experience with the staff and external constituents of multiple levels.

Applicants who do not meet the qualifications stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

COVID-VACCINATION REQUIREMENT: Candidates for employment should be aware that all Community College students, faculty, and staff are required to be fully vaccinated. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.

Additional Information:

Position Status: Non-unit Professional, full-time with benefits, including but not limited to tuition remission, health insurance, dental insurance, long-term disability insurance, state pension, and generous leave time. This position is state-funded and is subject to the availability of funding.

Hours: 37.5 per week

Salary: $52,478 – $65,598 (annually), commensurate with education and experience.

Worksite: Assignments may include all Massasoit sites. The main Human Resources office is currently located on the Canton Campus.

Deadline to Apply: February 28, 2023

Application Instructions: A cover letter and resume are required, please apply online. Resumes will NOT be considered without an accompanying cover letter.

Please Note: Faxed, emailed, or mailed in resumes and/or materials will NOT be accepted. Due to the high volume of applications we receive, we are unable to provide individual feedback on application statuses. Please refrain from contacting the hiring manager and/or hiring department via phone, email, fax, mail, third-person party or vendor, and in person. Failure to comply may result in application withdrawal.

Massasoit Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the Title IX and Compliance Officer, Amee Synnott, 508-588-9100, x1304, Brockton Campus, Administration Building, Room 219, or the Dean of Students & Deputy Title IX Coordinator, Jessica Correia, 508-588-9100, x1402, Brockton Campus, Student Center, Room 208A, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

Job Type: Full-time

Pay: $52,478.00 – $65,598.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Schedule:

• Day shift
• Monday to Friday

COVID-19 considerations:
COVID-VACCINATION REQUIREMENT: Staff are required to be fully vaccinated. Initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided

Work Location: One location