HR Operations Administrator Full Time

About The Position

Requirements

• Strong attention to detail and ability to manage confidential and sensitive information.
• Exceptional organizational and execution skills with the ability to manage multiple priorities and deadlines.
• Customer-service mindset with the ability to deliver a high-touch employee experience.
• Strong written and verbal communication skills; ability to explain payroll and HR concepts clearly.
• Proficiency in Excel (reports, reconciliations, basic formulas) and comfort working with HRIS and payroll systems.
• Previous experience in HR operation supports, and payroll administration
• Working knowledge of payroll processes, HRIS systems, and benefits administration.
• Experience with Paylocity or similar HRIS/payroll platforms preferred.
• Demonstrated ability to maintain accuracy in a deadline-driven, compliance-focused environment.

Responsibilities

• Respond to employee HR and payroll inquiries with professionalism, discretion, and a high level of service.
• Process HR-related invoices, P-Card transactions, and vendor payments.
• Support HR-led events, training, wellness initiatives, and internal communications.
• Maintain HR calendars and provide administrative support to HR leadership as needed.
• Coordinate employment verifications, unemployment claims, and separation documentation.
• Act as point of contact for all things related to payroll and intranet administrator for MN Cares
• Execute new hire onboarding following offer acceptance, including HRIS setup and payroll readiness.
• Ensure completion, accuracy, and retention of all required employment and compliance documentation.
• Process employee lifecycle changes including promotions, transfers, status changes, leaves, and terminations.
• Coordinate orientation logistics and support employees with HR policy, payroll, and process questions.
• Maintain accurate employee records within the HRIS (Paylocity), ensuring data integrity across payroll, benefits, and employment records.
• Prepare and maintain routine HR and payroll reports related to headcount, compensation changes, compliance, and audits.
• Support process improvements, system updates, and workflow documentation related to payroll and HR
• Support compliance efforts related to wage and hour laws, payroll regulations, benefits administration, and audits.
• Execute biweekly payroll processing in partnership with Total Rewards and Accounting, ensuring accuracy, timeliness, and adherence to payroll schedules.
• Process new hires, terminations, pay changes, deductions, garnishments, and off-cycle payroll adjustments.
• Maintain payroll system controls, documentation, and processing calendars to ensure compliance and consistency.
• Conduct payroll audits and reconciliations; research and resolve payroll discrepancies promptly and professionally.
• Support year-end payroll activities, filings, and audit requests in coordination with accounting and external vendors.
• Serve as a primary point of contact for employee payroll questions, escalating complex issues as appropriate.
• Maintain employment and payroll records in accordance with federal, state, and company requirements.
• Support benefits enrollment and changes, including new hire enrollment and qualifying life events.
• Liaise between employees, carriers, and vendors to resolve routine benefits and payroll-related issues.
• Assist with open enrollment activities, benefits communications, and wellness initiatives.
• Support Workers’ Compensation administration, including claim intake, documentation, and coordination with vendors.