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House of Commons Hiring for Administrative Assistant at Ottawa, ON Full Time
- Reading comprehension: Intermediate level (B)
- Written expression: Intermediate level (B)
- Oral interaction: Intermediate level (B)
- High-school diploma.
- Experience in providing administrative support services and maintaining a filing system;
- Experience in drafting and proofreading various documents such as meeting minutes;
- Experience in inputting and maintaining accurate data in a computer system;
- Experience in preparing and coordinating correspondence.
- Experience in providing logistical support for internal or external meetings;
- Experience coordinating travel arrangements and conducting budget analysis;
- Experience in managing a manager’s inbox and agenda;
- Experience working with the Microsoft Office suite;
- Post-secondary education in a related field.
Language Profile
Bilingual Imperative (English / French)
Your Challenge
If you dream of joining an organization that is small enough to be noticed and big enough to provide a meaningful career, we want to hear from you!
Our Commitment to Inclusion, Diversity, Equity and Accessibility:
As a key component of its strategic plan, the House of Commons is set on being a leader in inclusion, diversity, equity, and accessibility. As such, we design and continuously evolve our practices to ensure that everyone can fully and equitably participate to the upmost of their abilities. We value that everyone has a contribution to make and has the potential for individual growth. We are One House that leverages diversity in all its forms.
About the Role:
The House of Commons is currently looking to staff the Administrative Assistant position.
The House of Commons Procedural Services offers a broad range of procedural and legislative advice to the Speaker, Members, and officers of the House of Commons. Procedural Services also conducts research, offers training on parliamentary practice and procedure, and coordinates Members’ participation in international and interparliamentary activities. This service area provides timely and accurate parliamentary information in both official languages, such as through the transcripts of debates in the House and the minutes of committee meetings.
The Administrative Assistant provides specialized administrative and logistical services to a Clerk Assistant, Principal Clerk, Deputy Principal Clerk, Procedural Clerk or other within a designated branch/directorate in order to ensure the smooth functioning of key services. The responsibilities may include, but are not limited to: drafting communications, budget tracking, managing calendars, managing email correspondence, minute taking for various meetings, travel arrangements, proofreading and editing data, information management, publishing information on the web, etc.
Position location: Ottawa, Ontario
Top Reasons to Join the Procedural Services Team:
You will join a dynamic, fast-paced, customer service-oriented team. You will learn something new every day as you work with a team of dedicated professionals to meet exciting challenges. If you have good communication skills (written and verbal), strong organizational, coordination and time management skills to plan concurrent activities, while demonstrating cooperation and teamwork, this position is for you!
Training and development opportunities
Work-life balance/35 hours workweek
4 weeks vacation (minimum)
Hybrid work environment:
Over the last couple of years, our organization has developed the ability to successfully adapt to new ways of working while continuing to deliver valuable services to Members of Parliament and the House of Commons Administration. As a result, we will continue to foster autonomy by establishing a flexible hybrid approach where possible. Leaders across the organization are working with their teams to determine the appropriate balance of on-site versus remote work for their roles that will result in a positive outcome for both the organization and its people.
Prerequisites
Education
Experience
Assets
Competencies
Candidates will be evaluated against House of Commons Administration Competency Framework – Administrative Support.
Outcome
Staff the position of Administrative Assistant on a determinate basis (temporary) or indeterminate basis (permanent). Create a pool of potential candidates that may be considered to staff future vacancies for this position or for other similar and/or related positions on an indeterminate and/or determinate basis. Consideration may be given to candidates with other linguistic profiles.
Essential Information
Accommodation Request: You are invited to email hr.rh@parl.gc.ca for support if there is any need for accommodation during any stage of the recruitment process.
COVID-19 Vaccination Policy: Effective June 20, 2022, the requirement for all individuals to be fully vaccinated against COVID-19 in order to gain entry to the Parliamentary Precinct is being suspended. Please note, however, that the House of Commons reserves the right to reinstate the same or similar requirements at any time without further notice.
Other preventative measures will continue to be taken to ensure health and safety during the recruitment process in response to the ongoing COVID-19 pandemic until further notice.
In accordance with operational needs, the incumbent may be required to work extended or irregular hours or overtime on short notice.
Application Process: Please note that only applications submitted through our Career Portal will be accepted. Applications must be submitted no later than 11:59 p.m. (Eastern Standard Time) on 2022-12-12.
Competency Framework PDF
Additional Essential information PDF
