Auriens Hiring for Accounts Payable Executive – Auriens Job at London, England Full Time

ABOUT AURIENS

Auriens Group is redefining luxury later living, changing expectations about the sector and enabling residents to make the most of their later lives. No detail is left unconsidered, through exquisitely designed properties, unparalleled services and an exceptional health and wellness offering.

At Auriens, we are always looking for passionate, creative, and dedicated individuals to join our team. We are looking for someone who can think creatively, who has an entrepreneurial outlook and way of working, people who value long term relationships and want to be part of building the most exciting new brand in luxury later living.

ABOUT YOU

The successful candidate must be able to work well within a team and have good communication skills as the role will involve liaising with both Head of Departments (HOD’s) and external suppliers.

Excellent attention to detail would be key in this role as is the ability to prioritise and manage their time efficiently. Good organisational and administration skills are essential in this role.

ABOUT THE ROLE

Reporting to the Financial Controller, the Accounts Payable Executive will be an integral part of the Finance department and be responsible for managing the AP processes, end-to-end, for all Auriens Group entities. Their main duty is to ensure validity and accuracy of all invoices, and the appropriate allocation and timely payment to suppliers whilst maximising cashflows for Auriens Chelsea.

MAIN DUTIES

• To update the accounting and material management system, the supplier’s information as required.
• To ensure the Purchase Order, Cheque/Payment Requisition, and Expense Claim procedures are maintained.
• To ensure that invoices are approved/signed and accurately coded by the Department Head.
• To check the accuracy of expense account allocation.
• To question and liaise with the Financial Controller for any discrepancy between prices on invoices compared to purchase orders.
• To post invoices into the accounting system from Materials Management system
• To check for accuracy/completion and post staff reimbursement claims.
• To post inter-company invoices.
• To provide copies of all pre-payment, inter-company, and Fixed Assets Additions invoices to the Management Accountant.
• To be familiar with the expense codes, budgets, and accounts dictionary.
• To assist in the preparation of any ad-hoc analysis or reports as requested by the Financial Controller.
• To take advantage of supplier discounts by meeting their payment terms.
• To determine all payments due and approve them in the accounting system.
• To process requests, prepare and post payments from Payments Account.
• To ensure Bank reconciliation are completed daily.
• To manage the BACS payment process and ensure suppliers are paid timely and to the right bank account.
• To raise and input Chap direct deposit payments.
• To answer supplier and departmental queries regarding invoices promptly, professionally, and courteously.
• To manage all PAYE/NI, VAT and any other statutory payments due on a monthly basis.
• To analyse and post the inter-company purchases and reconcile with Head Office.
• To process inter-company charges and the inter-company payment run.
• To assist in preparing the monthly accrual journals.
• To assist in preparing the monthly prepayment journals.
• To run the creditors ledger payments. Advise Head Office of payments over £10,000 with supporting documentation.
• To prepare and submit monthly Accounts Payable aging and over 60+ days unpaid invoices report.
• To balance the Account Payable aging to the General Ledger/Accounts Payable ledger.
• To assist in the preparation of the monthly management accounts, quarterly VAT returns and Yearly Financial accounts.
• Reconcile Supplier statements monthly.
• To run the Aged Creditors listing and plan future monthly payments.
• To review Open Purchase Orders regularly and closing them
• To assist in preparing the monthly EC trade statistics.
• Follow the Procure to Pay process diligently.
• General administrative duties, including mail handling and filing.

THE BENEFITS

• Competitive salary
• Perkbox Colleague Benefits
• 28 days annual leave (including Bank Holiday)
• Pension contributions
• Life Insurance

EXPERIENCE

• Minimum 2 Years’ experience prior experience in an Accounts Payable role (Essential)
• 2 Years’ experience in Hospitality/Hotel/Residential sector (Preferable)
• Qualified or Part qualified – ACCA, CIMA or AAT
• Ability to communicate effectively with senior managers and external suppliers
• IT literate and highly proficient in Microsoft Excel