Vector Technical Resources Inc Hiring for Corporate Training/Education Department Support Associate Job at Rockville, MD Full Time

VECTOR JOB OPENING
Job Title: Sr. Corporate Educational Administrative Coordinator
Location: Hybrid; 1 day in the office 4 days remote
Education: This job requires a bachelor’s degree
Years of Experience: 3-5
Pay: Pay depends on years of experience, skills, certifications etc. Range is 30.00 – 38.46 per hour.
Benefits: Medical, Dental and Vision Program Options, 10 vacation days, 10 holidays, Life/Disability; etc.
Job Type: This job is a W2 Contract to Hire job – period is 6 months contract to hire.
Work Permit: Job requires a US Citizen Work Permit or Permanent Resident Green Card Work Permit
NOTE: COVID Vaccinations are required for this job.
Equipment: Laptop will be provided.

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JOB SUMMARY

The (Senior) or Junior Education Coordinator is a hands-on, non-supervisory position responsible for providing logistical, planning, and administrative support for international and domestic Education courses. This position provides intensive meeting planning, scheduling, project leadership, superior customer service, and coordination of the custom pages for our online registration system.

JOB RESPONSIBILITIES

• Supports the Supervisor, Education Operations, with all administrative and logistical details related to the development and delivery of course programs, to include site, faculty, content developers, materials, purchase orders, and invoices.
• Coordinates Education course development and other special projects and keeps the Supervisor and Sr. Director, Education apprised of progress.
• Creates, tracks, and manages detailed project plans for multiple projects.
• Communicates project status to internal customers and vendors/consultants on a regular basis. Proactively identifies obstacles, brings them to project sponsors’ attention, and works to resolve them. Routes materials through approvals as needed.
• Writes purchase orders and contracts/statements of work, obtaining necessary management signatures and providing copies of fully executed contracts to all parties, for outsourced work.
• Maintains course catalog data in concert with ongoing content development activities.
• Coordinates the logistical aspects related to external courses, such as: registration, transportation, reservations, vendor management, meeting space specifications, A/V and materials shipment, lab materials, food and beverage requirements and accommodations for faculty.
• Provides support for Education course registration for webinars, domestic face-to-face courses, and courses in the European region as well as other international regions, as needed.
• Moderates live online and classroom courses.
• Edits recorded webinars and webcast videos for on-demand offerings.
• Assists the Supervisor, Education Operations, on the production of course training materials (e.g., workbooks, flash drives or CDs, badges, sign-in sheets, certificates) and ensures high quality, consistency, and timely production.
• Assists customers with questions and issues and monitors the Education phone/voicemail and e-mail inbox.
• Provides the final course evaluation summary reports to the instructor(s), content developers, Subject Matter Expert(s) (SMEs), and Education staff. Manages the review of all evaluations with the Education team.
• Tracks course requests for current courses and potential new courses and keeps the Education team abreast of updates.
• Performs other duties and special projects as assigned.

Basic Qualifications (We can work with a 3-year person or 5-year person)

Education Coordinator

• Bachelor’s degree in business or related field or equivalent combination of relevant experience and education.
• Minimum of three years of relevant experience.
• Microsoft Office Suite; must be strong with Word, PowerPoint, Excel, and Outlook
• You will need PowerPoint skills to handle the Slide Master feature and create PowerPoints if needed.
• Must have Adobe Premier skills, turning documents into PDF and combing PDF documents
• If you have a Learning Management System skill it would be great.

Senior Education Coordinator Skills

• Bachelor’s degree in business or related field or equivalent combination of relevant experience and education.
• Minimum of five years of relevant experience.
• Microsoft Office Suite; must be strong with Word, PowerPoint, Excel, and Outlook
• You will need PowerPoint skills to handle the Slide Master feature and create PowerPoints if needed.
• Must have Adobe Premier skills, turning documents into PDF and combing PDF documents
• If you have a Learning Management System skill it would be great.

Preferred Qualifications

• Knowledge of adult (science-based) educational programs and how health science organizations and associations develop, coordinate, and manage such programs is highly preferred.
• Proficient in MS Word, Excel, and PowerPoint
• Experience with the Cornerstone OnDemand LMS platform is highly preferred.
• Knowledge of HTML coding is preferred.
• Experience with Adobe Premier Pro is highly preferred.
• Experience with Planview is preferred.
• Experience with software programs to manage contracts and invoices is helpful.
• Basic knowledge of the pharmaceutical, biotechnology, or healthcare industry preferred.
• Excellent communication skills: verbal, written, and interpersonal.
• Exceptional organizational skills and strong attention to detail is required.
• Must possess strong time management skills and the ability to think critically and problem-solve.
• Must possess a proactive, results-oriented focus toward work and product deliverables.
• Ability to handle multiple priorities in a fast-paced environment.
• Ability to prioritize tasks in order of deadline and importance.
• Ability to work globally with colleagues and customers from different cultures.

Job Types: Contract, Full-time

Pay: $30.00 – $38.46 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Covid Shots are required for this job; this job is 1 day on site and 4 days remote.

Work Location: Hybrid remote in Rockville, MD 20852