Addison Group Hiring for Financial/Budget Analyst Job at Washington, DC Full Time

Our client, a extremely well known Non-Profit/ Think tank is looking for a Finance Manager (Budget Analyst) for an indefinite contract position (6+ months).

Role: Financial/Budget Analyst (Contract)

Schedule: in office once, a week—in D.C

Vaccination: Required

Pay: 35-40 an hr based on experience

Keys:

• Strong excel
• 5+ years Budgeting, Forecasting experience/ financial Management
• Accountable for preparing, monitoring, managing, and reconciling budgets and forecasts; oversight of all financial transactions in portfolio; and for developing grant proposals, financial reports, and maintaining appropriate documentation

Responsibilities:

Finance Manager is accountable for preparing, monitoring, managing, and reconciling budgets and forecasts; oversight of all financial transactions in portfolio; and for developing grant proposals, financial reports, and maintaining appropriate documentation.

Budget and Financial Management (45%)

• Maintains and updates monthly grant and project BTAs with latest financial data; forecasts remaining expenditures; communicates updates with project managers and Managing Director; proactively identifies and takes needed action based on financial results; monitors and adjusts for related downstream impacts
• Reviews and monitors expenditures on a monthly basis to ensure expenses are booked to the correct account and correct project and are in accordance with donor guidelines, as applicable; proactively identifies and makes needed corrections
• Develops Institutional annual budget and quarterly forecast submissions for portfolio of projects and/ or assigned departments
• Assists Managing Director in the production of analyses and reports related to center, scholar, initiative, and department fundraising needs; budget trends; and funding scenarios
• Supports the Managing Director in the preparation of financial presentations, reports, and materials for the Institution and GS leadership
• Works with Managing Director and GS development staff to monitor, track, and budget for likely funding opportunities
• Maintains and updates the project timesheet tracker with relevant project information to ensure alignment with most recent forecasts; monitors financial impact of leave balances; communicates changes to relevant staff

Grant and Proposal Management (35%)

• In collaboration with relevant GS staff, prepares proposal budgets and modifications for review by the Managing Director; uploads relevant information to proposal site
• Monitors grant milestones to ensure timely submission to funder; identifies needs for extensions or budget realignment based on forecasts; coordinates needed modifications with program development and grants staff
• Serves as primary liaison with Grants Administration to prepare and review funder financial reports for Managing Director approval; Serves as GS point of contact for questions on donor financial reporting and other grant requirements
• Processes incoming grant and other revenue; creates new projects in accounting system; maintains and ensures grant documentation files are organized and up to date; identifies the need for and prepares pre-award spending requests; updates revenue tracker as revenue is received; monitors and maintains outstanding accounts receivable

Financial Administration (20%)

• Approves and monitors timesheets, provides staff training on submitting time, ensures approval of all delegate-submitted timesheets, communicates with GS staff to ensure timesheets are submitted and approved on time; and troubleshoots timesheet issues.
• Serves as primary liaison with program, procurement, and accounting for all travel and expense reimbursements (TER)s and related questions; Reviews all TER submissions for accuracy and ensures expenses follow policies; troubleshoots issues with relevant staff; trains staff on travel processes, policies, and procedures
• Reviews, prepares, processes, tracks, and maintains appropriate documentation for all non-routine expenditures, including contract payments, invoices, p-cards, and travel; serves as holder of GS purchase card
• Problem-solves payment and accounting issues as they arise; Monitors accounts payables and invoicing, ensures timely and accurate payment of invoices and contract payments, following up with central accounting as necessary.
• Maintains electronic finance files, reviewing regularly for organization and archiving as necessary; Communicates processes and procedures related to finance function

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