Mount Mary University Hiring for Payroll/Accounts Payable Coordinator – FT at Milwaukee, Wisconsin Full Time

Position Summary:

Under the direction of the Senior Director of Finance, perform a variety of duties related to the University processing of payroll and accounts payable, overseeing vendor contractual commitments, university-wide purchasing as well as various tasks related to student accounts.

This position is able to use payroll software with accuracy and efficiency. The individual is good with financials and can be trusted with sensitive information. Has clear and concise communication skills to interact with colleagues, executives, employees, and students. The goal is to ensure personnel receives agreed-upon compensation in a timely manner. In addition, this position is directly responsible for processing all invoices received for payment in an accurate, efficient, and timely manner while managing vendor relationships and purchasing. The individual must become familiar with company policies and update accordingly procedures related to all tasks assigned. Engaging with and supporting our students at Mount Mary is a requirement for this position.

The successful candidate must be committed to continuous improvement and perform the following duties:

Payroll Coordinator:

• Process payroll in accordance with policies and procedures
• Manage all employee payroll data and processes, including entry of employee tax withholdings, deductions, and direct deposit information, review and reconcile timesheet data, deductions, and direct deposit information
• Research and resolve employee payroll inquiries and advise HR and business management of required escalations
• Audit system-generated transaction reports for accuracy and for compliance with policy and standard operating procedures
• Prepare and process various payroll analytics for reporting both internally and externally (workers compensation audit, financial audit, single audit, health insurance audit, etc.)

• Work collaboratively with Human Resources and Information Technology to ensure the accuracy of payroll and all communications to employees related to payroll
• Work collaboratively with Financial Aid to ensure the accuracy of Student Worker payroll and appropriate usage of funding sources

Accounts Payable Coordinator:

• Regular review and update of Accounts Payable policies

• Manage invoice system by communicating and training managers to track and submit invoices correctly
• Process payments and control expenses by receiving, processing, verifying, and reconciling invoices
• Keep track of all payments and expenditures, including payroll, purchase orders, invoices, vendor statements, etc.
• Review and process expense reports and credit card purchases
• Maintain accounting ledger by verifying and posting account transactions
• Ensure credit is received for outstanding memos, issues, stop-payments or purchase order amendments
• Vendor maintenance and 1099 setup processing
• Process miscellaneous forms to vendors
• Print and distribute Accounts Payable on a weekly basis

• All other Accounts Payable related duties as assigned

Other Duties:

• Assist students with questions related to their student accounts as reflected on mymtmary or Transact payments
• Research and resolve student tuition account issues in conjunction with the Business Office Accountants, the Financial Aid Department, the Registrar, and other university departments
• Develop a working knowledge of all student financial aid programs as administered by the Financial Aid Office.
• Main contact responsible for answering the main business office telephone and email while providing front desk coverage during office hours and days.
• Proactively seek opportunities to support the functions of the business office.
• Perform duties in a manner that is congruent with the College’s vision, standards and ethics.
• Perform other duties, responsibilities, or special projects as assigned

Qualifications and Experience:

• Proven experience with Payroll and Accounts Payable processing
• Solid understanding of accounting fundamentals and payroll best practices

• Display exemplary customer service skills to both internal and external customers

• Proficient in MS Office and good knowledge of relevant software and other databases
• Trustworthy with attention to confidentiality
• Outstanding organizational ability with great attention to detail
• Excellent communication skills
• Associate Degree in the field of Business or equivalent experience

Mount Mary University encourages applications from all qualified candidates and is vitally committed to all aspects of diversity, equity, and inclusion. We welcome and encourage applications from qualified candidates and all will receive consideration for employment regardless of race, color, religion, sex, national origin, age, ethnicity, pregnancy, disability, genetic information, or any other groups protected by law. Mount Mary seeks to hire and retain personnel who will make a positive contribution to its mission, vision, and values.

For more information about diversity, equity, and inclusion at Mount Mary please visit http://www.mtmary.edu/about/diversity

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://www.applicantpro.com/j/2630308-459517