Keech Hospice Care Hiring for HR & Volunteering Administrator at Luton Full Time

HR and Volunteering Administrator – 37.50 hours per week
Starting salary of £20,822
There is room to develop and progress through the pay grade banding up to £21,876 on a competency-based framework.
Are you an organised administrator with proven HR experience?
We have an exciting opportunity for a HR and Volunteering Administrator to join our fantastic team at Keech Hospice Care.
Working across both the HR and Volunteering departments, the successful candidate will act as first point of contact for all day to day enquiries. You will be responsible for the administration of the transactional HR activities including processing starters, leavers, generating offer letters, and the administration of staff sickness absence, while maintaining systems and databases and ensuring the smooth and effective running of the HR function.
This is a varied role which will give you the opportunity to develop a wide range of skills. We are seeking a self-starter with meticulous attention to detail, excellent communication and organisational skills, and an approachable and confident manner when dealing with people at all levels.
The benefits you will receive:

• Generous 29 days annual leave, plus UK bank holidays
• Competitive, competency-based salary, benchmarked against NHS pay scales
• Ongoing commitment to education and professional development
• Workplace pension, with the option to continue an existing NHS pension
• Free on-site parking
• Access to Employee Assistance Programme and Simply Health cash plan
• Cycle-to-work scheme
• Subsidised meals in our on-site restaurant
• Supportive and caring work environment

Closing date: 13th* November 2022*
Interviews will take place on Wednesday 30th November 2022
To apply, please complete an application form. CV’s received in isolation will not be considered for interview. For further details or an informal chat about the role please contact [email protected]
We are committed to promoting equality of opportunity across our workforce and particularly welcome applications from minority groups.
Job Description – HR and Volunteering Administrator
Responsible to:

HR Lead and Business Partner

Job Purpose:

To work across the HR and Volunteering Teams providing professional and confidential administrative support.

Specific Duties:

HR

• To be responsible for the administration of all transactional HR activities, processing starter and leaver administration, generating offer letters, contracts of employment and contract changes.
• To be responsible for the administration of staff sickness absence, identifying triggers and maintaining the HR database.
• Assist with the administration of the recruitment process of new staff including arranging interviews, booking rooms, facilitating tests, and conducting pre-employment checks.
• Prepare interview packs for panel members.
• Monitor responses to job adverts and liaise with recruiting managers.
• Identify recruitment opportunities in the community to increase applicant diversity.
• Assist on recruitment campaigns and identify opportunities to increase our reach and attract candidates from a wider audience.
• Prepare onboarding packs and support the delivery of HR welcome meetings.
• Maintain the staff personnel files.
• Assist with the management of the shared recruitment mailbox responding to internal and external enquiries in a timely manner.
• Deliver training and support to staff on the charity’s self-service systems, answering queries and identifying and implementing any upgrades or improvements.
• Be the point of contact for visitors to the HR office.
• Answer the telephone and deal with HR correspondence and enquiries either verbally or in writing including composing letters where necessary.
• Generate staff ID badges and maintain the database.
• Minute take at team meetings.
• General administration duties scanning, filing, shredding, ordering stationery.

• To undertake ad hoc projects as required

Volunteering

• To be the point of contact for visitors to the Volunteering office.
• Respond to training queries and requests.
• Liaise with the marketing team to advertise volunteering opportunities.
• Generate and distribute volunteer newsletters.
• Be the point of contact for volunteer vacancies.
• Co-ordinate work and support the office team of volunteers.
• Provide administrative support at volunteer events.
• General administration duties including scanning, filing, shredding, and ordering stationery.
• Undertake research into venues for events across the 3 counties.
• Generate ID badges
• Liaise with the fundraising team.
• To undertake ad hoc projects as required.

Duties in common with other members of staff:

• To report accidents recording the incident in the relevant book
• To be an ambassador for the charity
• To maintain the best appearance of your immediate working area
• To demonstrate a positive and supportive attitude to staff and volunteers
• Respect confidentiality applying to all Hospice areas
• Abide by your Professional Code of Conduct
• To adhere to the Infection Control Policies and Procedures set by the charity and the Care Quality Commission

Training and Education

To be responsible for liaison with your line manager regarding your own development needs

Health and Safety

To adhere to Fire and Health and Safety regulations and always maintain a safe working environment

Policies and Procedures

To take responsibility for being up to date with current policies and procedures and to adhere to these

Equal Opportunities

To treat everyone with whom you have contact through your work with equal dignity and respect regardless of race, colour, gender, sexual orientation, marital status, creed, religion, disability, age, or any other factor that could be used in a discriminatory manner

The above job description is not an exhaustive list of all the duties of the post holder. It will be reviewed in conjunction with the post holder

Person Specification – HR and Volunteering Administrator

Requirement

Essential

Desirable

Assessment

Qualification/Education/
Training

General good education, GCSE or equivalent in English Language and Maths (grade A-C or equivalent)

CIPD or equivalent HR qualification

Application

Interview

Experience

Experience of working within an HR environment

Experience of staff recruitment processes

Significant administrative experience

Knowledge of Microsoft Office packages, in particular Excel and PowerPoint

Experience of using HR databases

Payroll administration

Experience of delivering presentations

Experience of working with volunteers

Application

Interview

Test

Knowledge

An understanding of the role of the hospice

Understands the importance of respecting confidentiality and the Data Protection Act

Computer literate and willingness to learn new packages if needed

Interview

Skills

Excellent organisational and administrative skills, a self-starter

Meticulous and accurate with excellent attention to detail

Ability to work under pressure and manage competing priorities in a busy working environment

Process driven

Excellent listening and communication skills

Confident manner and personable

Ability to work both within a team and independently without supervision

Calm and approachable

Shorthand

Minute taking

Application

Interview

Our Values

We are committed and innovative

We deliver better outcomes by working together

We take care of each other

We can be trusted and respected for our professionalism

Interview

Job Type: Permanent

Salary: £20,822.00 per year