Aje Hiring for Accounts Payable Assistant Job at Surry Hills Full Time

Over the last 14 years Aje has carefully built a culture where our people are supported, inspired and encouraged to be the best they can.

Along with our incredible team, our brand has an intrinsic sense of duality, balancing toughness with femininity, untamed volume with structure and signature statement pieces alongside effortless essentials. These complementing differences are what has allowed Aje to move with the motions of the retail landscape to become one of Australia’s most influential fashion houses.

An exciting opportunity has arisen for an Accounts Payable Assistant to join Aje. Based at our Sydney Head Office and reporting directly to the Accounts Payable Manager, this role will see you responsible for all invoicing aspects of our inventory ordering and shipping across The Aje Collective. You will take ownership of the invoicing process for our inventory purchases and shipments to ensure key metrics are met, investigate, and resolve discrepancies, and support the Accounts Payable Manager in processing payment runs.

As an Accounts Payable Assistant, your tasks will include:

• Support the Accounts Payable Manager in ensuring that systems data is accurate, new suppliers are correctly onboarded onto the process and supplier master data is appropriately safeguarded
• Implement “best practice” methods in all areas of Accounts Payable whilst maintain a system of controls over accounts payable transactions
• 3-way match processing of invoices for inventory suppliers, including netting off any prepayments/deposits paid for specific purchase orders
• Work closely with the Production team on open purchase orders and payment of deposits to inventory suppliers
• Liaise with warehouse/logistic/retail teams to finalise variances and close of orders for invoice processing and payment
• Reconcile vendor statements for our inventory suppliers and liaise with the vendors regarding accounts and payments
• Ensure that all payment runs are accurate and completed in a timely manner
• Investigating and resolving discrepancies between the accounts payable and purchase order system
• Attend to Accounts Payable queries promptly and professionally, escalating any unknown issues appropriately
• Investigating and resolving accounts related queries and issues with a focus on ensuring a positive outcome for all stakeholders.
• Maintain an orderly filing system
• Assisting Accounts Payable Manager and Senior finance team members with adhoc tasks when requested

You will bring:

• Extensive experience invoice processing of purchase orders within the Retail industry, with exposure to high volumes (preferably 2-3 year’s experience)
• An understanding of the basic accounting principles including GST knowledge
• Prior experience with AP21 is preferred but not essential
• Proficiency in Microsoft and Adobe Suites
• High level of analytical skills
• Proficiency with Microsoft Office with intermediate/advanced knowledge of Excel
• Effective time management skills and experience working within timelines and meeting tight deadlines
• High attention to detail that allows you to pick up on potential risks within the accounts payable function
• Demonstrating experience in adapting to system and procedural changes
• An energetic and enthusiastic personality coupled with a customer service-focused attitude
• Excellent verbal and written communication skills to build rapport with all team members and stakeholders no matter what position they hold
• Willingness to work in a deadline-driven environment with a passionate team of like-minded individuals

We recognise the impact our team has on our success. To show our appreciation we want you to enjoy…

• Enticing salary packaging
• Your growth is our growth, training and development programs are recommended and encouraged!
• Stepping away from the traditional, Aje HQ is a sunlit space within Surry Hills that influences creative and collaborative thoughts. The awe will never diminish when looking at the curved arches, textured walls and open roof.
• Take advantage of the Sydney Sun with our Early Friday Finish Hours
• Celebrate milestones such as, Birthdays with Aje leave benefits
• Be a part of the change with increasing positive corporate responsibility, reflected through our Aje Aware Charter
• Be adored and recognised as no key achievement and success goes unnoticed!
• We appreciate our hard-working teams; however, a healthy work life balance is one in which we actively promote
• Embrace the Aje style with our generous employee discounts, pre-order programs and regular sample sales

At Aje, diversity is a founding principle of the brand, taking inspiration from multicultural Australia throughout all visual communications since inception. We are committed to developing a culture and environment that celebrates diversity, equality and inclusion by promoting diversity in all forms and creating a safe environment for all employees, applicants and customers.