North Carolina State University Hiring for Graduate Student Services Assistant at Raleigh, NC Full Time

Posting Number PG192711SP

Internal Recruitment No

Working Title Graduate Student Services Assistant

Anticipated Hiring Range $42,000- $45,000, commensurate with experience

Work Schedule 40 hours per week, Monday – Friday; 8AM-5PM

Job Location Raleigh, NC

Department Department of Mechanical & Aerospace Engineering

About the Department

The Department of Mechanical and Aerospace Engineering at North Carolina State University (Raleigh, NC) is among the largest and most prominent in the nation. The department offers Bachelor of Science (BS), Master of Science (MS), and Doctor of Philosophy (PhD) degrees in both Mechanical Engineering (ME) and Aerospace Engineering (AE). The department also offers accelerated BS/MS degrees in both programs. Current research specialization in MAE includes dynamic systems and controls, vibrations, biomechanics, design optimization, smart materials and structures, precision engineering, MEMS and NEMS, advanced manufacturing, aerodynamics, UAV flight research, materials, renewable energy, combustion, hypersonics, propulsion, space exploration systems, and computational fluid dynamics.

The MAE department currently boasts 49 tenure-track faculty, 7 non-tenure track faculty, and 15 staff. The faculty is highly recognized with seven National Science Foundation CAREER Award recipients, four NSF RIA recipients, one NASA Early Career Faculty Award recipient, four ASME Fellows, seven AIAA Fellows, 20 members in the NC State Academy of Outstanding Teachers, and five named professors. The MAE Department has an enrollment of over 1,100 undergraduates and 400 graduate students and has conferred over 4,000 degrees since 2000. The department is housed in Engineering Building III, a four-story, 250,000-square foot facility built in 2010. An annex houses wind tunnels, an anechoic chamber, internal combustion engine dynamometers, and additional research labs. NC State’s location on Centennial Campus, combined with its proximity to the Research Triangle Park and neighboring universities, provides extensive opportunities for academic and industrial interaction and collaboration.

The mission of the MAE department is to be a flagship engineering department that benefits all people of North Carolina and the global society by making a profound impact on current and emerging science and technologies; fostering exemplary, synergistic multidisciplinary research and education programs in close partnership with industry and government; providing the environment for innovative professional and scholarly development; and graduating highly skilled, ethical engineers who will thrive in a rapidly changing world and be future leaders in technology and society.

Further information on the department can be found at http://www.mae.ncsu.edu.

Essential Job Duties

This full-time position will be the primary contact for graduate admission inquiries, and responsible for managing graduate admission records. This position is also responsible for assisting with planning and organizing recruiting efforts for the Department of Mechanical and Aerospace Engineering graduate programs. The Graduate Services Assistants will serve as the backup the supervisor in various areas of daily student operations in the MAE Graduate Office– answering questions regarding graduate program/graduate school policies and procedures, processing course registrations, and student record keeping.

This position will back up the supervisor in the area graduate program student services and HR to minimize disruptions to workflow in the supervisor’s absence. This position will audit student records as needed– using various university programs as well as department systems, to track students enrolled in the Direct-to-PhD program and the Accelerated Bachelor’s/Master’s graduate program. Assist with entering of graduate student hire actions in NextGen. This position will also assist with planning and executing various departmental events each year– graduation exercises, graduate research symposium, etc.

Other Responsibilities

Other duties as assigned.

Qualifications

Minimum Experience/Education

Bachelor’s degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

Proficiency in MS Word, MS Excel, and ability to readily master other University computing systems.

Familiarity with the Student Information System, Human Resources System (PeopleSoft or similar product) and Grad Watch (or similar product).

Preferred Qualifications

Must be multi-task orientated and a self-starter able to anticipate and meet deadlines with numerous interruptions; be able to identify and resolve potential problems; and be able to graciously communicate orally and in writing with a diverse and vast audience.

Must have ability to organize and correctly provide attention to details in policies and records.

Required License or Certification

NA

Valid NC Driver’s License required No

Commercial Driver’s License Required? No

Recruitment Dates and Special Instructions

Job Open Date 09/30/2022

Earliest Close Date- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 10/07/2022

Notice to Applicants

Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”

Special Instructions

Please include as attachments a resume, cover letter, and contact information for at least 3 professional references.

Position Details

Position Number 00042963

Position Type SHRA

Position Classification Band Title Student Services Specialist

Position Classification Band Level Journey

Position Classification Salary Range $31,200 – $83,866

Salary Grade Equivalency GN07

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0

Appointment 12 Month Recurring

Mandatory Designation – Adverse Weather Non Mandatory – Adverse Weather

Mandatory Designation – Emergency Events Non Mandatory – Emergency Event

Time Limited Position No

Time-Limited Appointment Length (if applicable)

Is this position partially or fully funded on ARRA stimulus monies? No

Department Id 140901 – Mechanical & Aerospace Engr

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.