San Diego State University Hiring for Administrative Support Coordinator I at California, United States Full Time

Administrative Support Coordinator I

Job No: 516627
Work Type:
Locations: San Diego
Categories: Unit 7 – CSUEU – Clerical and Administrative
Support Services, Administrative, Probationary, Full Time

Position Summary

The International Business Program is an interdisciplinary program
combining business, foreign languages and cultural knowledge.
Housed in the College of Arts and Letters, International Business
is the college’s largest major and one of the largest majors at
SDSU. It currently has about 500 students and is the only
nationally ranked undergraduate program in the CSU; the program
currently ranks 8th in the nation. The staff consists of a Program
Director, a Study Abroad Coordinator, an Academic Advisor, an
Internship/Career Coordinator, and an Administrative Support
Coordinator.

This position has direct office lead responsibilities and provides
administrative support for the director. The administrative
coordinator’s work is supervised by the director and is carried out
within the policies set by the university, the program, and the
director.

Responsibilities include event planning and oversight of budgetary
and fiscal matters including ordering supplies and purchasing
computer equipment, making travel arrangements and processing
travel documents, assisting with preparation for course scheduling,
interpreting academic and administrative regulations and policies,
gathering data, preparing reports, assisting committees, hiring,
and supervising student employees, establishing and maintaining
departmental files and records, planning and executing the IB
scholarship application and award process and the Program’s annual
Case Competition. Some evening and weekend work may be required
(attendance at events).

For more information regarding the International Business program,
click
here.

Full-time, permanent (probationary) position. This position is
designated non-exempt under FLSA and is eligible for overtime
compensation. Standard SDSU work hours are Monday-Friday, 8:00 a.m.
to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San
Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge
of and skill in standard office procedures and practices, as well
as an ability to understand and operate in a variety of
organizational structures. Additionally, incumbents are expected to
have a thorough knowledge of English grammar, spelling, and
punctuation and be able to clearly communicate orally and in
writing. Some positions may require a knowledge of business
mathematics beyond basic arithmetic. The ability to use and quickly
learn new office support technology systems and software packages
is also a prerequisite.

These qualifications would normally be obtained through a high
school program, technical/vocational program, or their equivalents
combined with several years of related office work
experience.

Preferred Qualifications

• Experience working in a university setting.
• Budget experience
• Lead and/or supervisory experience
• Experience coordinating administrative support functions for a
  group
• Experience with data entry and updating database records
• Experience working with SDSU’s student management
  database.
• Experience working at special events
• Familiarity with Adobe InDesign and Adobe Photoshop

Specialized Skills

• Proficient with Microsoft Word and Excel

  Compensation and Benefits

  Salary placement is determined by the education, experience, and
  qualifications the candidate brings to the position, internal
  equity, and the hiring department’s fiscal resources.
  Starting salary upon appointment is not expected to exceed
  $3,276 per month.

  San Diego State University offers a rich benefits package that
  constitutes a major portion of total compensation. For more
  information regarding SDSU benefits, please click here.

  CSU Classification Salary Range: $3,276- $5,148 per month.

  SDSU Vaccine Policy

  In accordance with the California State University systemwide
  policy, students, faculty, and staff must be fully vaccinated
  against COVID-19 or provide a valid medical or religious exemption
  in order to access campus. Individuals are considered fully
  vaccinated for five months after their final dose of a two-dose
  COVID-19 vaccine or for two months after receiving the only dose of
  a single-dose vaccine. Afterward a COVID-19 booster is required to
  continue to be considered fully vaccinated.

  The individual hired into this role will be required to submit
  their completed vaccination documentation to the university’s
  secure online health portal prior to beginning work. Individuals
  with an approved medical or religious exemption on file with the
  university will be required to participate in SDSU’s COVID-19
  testing program.

  Supplemental Information

  Initial review of the required application materials, including
  cover letters and resumes, will begin on August 4, 2022. To receive
  full consideration, apply by August 3, 2022. The position will
  remain open until filled.

  The person holding this position is considered a ‘mandated
  reporter’ under the California Child Abuse and Neglect Reporting
  Act and is required to comply with the requirements set forth in
  CSU Executive Order 1083 as a condition of employment.

  San Diego State University is not a sponsoring agency for staff or
  management positions (e.g., H-1B visa). Applicants must currently
  be authorized to work in the United States on a full-time basis.
  Offers of employment are contingent upon the presentation of
  documents that demonstrate a person’s identity and authorization to
  work in the United States, which are consistent with the provisions
  of the Immigration Reform and Control Act.

  A background check (including a criminal records check) must be
  completed satisfactorily before any candidate can be offered a
  position with the CSU. Failure to satisfactorily complete the
  background check may affect the application status of applicants or
  continued employment of current CSU employees who apply for the
  position.

  SDSU is a smoke-free campus. For more information, please click
  here.

  SDSU is an equal opportunity employer and does not discriminate
  against persons based on race, religion, national origin, sexual
  orientation, gender, gender identity and expression, marital
  status, age, disability, pregnancy, medical condition, or covered
  veteran status.

  Applicants with disabilities and applicants who require assistance
  completing an application may contact Employment Services at
  [email protected]@sdsu.edu.

  Advertised: Jul 21, 2022 (2:30 PM)
  Applications Close: Open until filled

  To apply, visit https://careers.sdsu.edu/en-us/job/516627/administrative-support-coordinator-i

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