Bilfinger Hiring for Training & Competency Administrator at Aberdeen Full Time

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

To provide support in all training and competence processes and to act as the training and competence system administrator across all business areas. To ensure compliance with training and competence requirements, in accordance with company and client processes and procedures.

DUTIES & RESPONSIBILITIES:
Providing administrative support to the training and competency team, for example, completing forms, updating Company training and competency system Onboard Tracker, training matrices, electronic filing of documentation, certification verification and paperwork from third party awarding bodies

Handling of incoming certification by mail and scanning into training database

Complete sample personnel audit checks on a regular basis and highlight any gaps to relevant teams in advance of audits

Carry out regular updates to remove leavers from the external training provider system and conduct spot checks on accuracy of records within relevant related systems

Spot check incoming certification and provide feedback to external training provider, where required

Act as the Onboard Tracker system super-user/administrator and main point of contact for making fundamental system admin changes

Attend Onboard Tracker project meetings and provide support with any test activities, prior to live system roll out

Support all new starts with training system overview/guidance

Follow up with internal Training champions to ensure accuracy of recording in the training system and collate findings/best practise to share across the group

Record all training/further education courses on Onboard Tracker

Create internal training certificates upon confirmation of course attendance and record as required

Assist in the compilation, issue and tracking of role profiles or other management system document, as directed

Support Training and Competency Advisor in review/gap analysis of monthly training bookings within training provider, to ensure maximum return for our ECITB Levy through Grant recovery. This includes updating claim sheets with accurate information

Support team with any ECITB Connected Competency actions

Provide Trade Assessment reports during year end and highlight any actions to relevant Training champions

Provide general support to all areas of the business as and when instructed by Training & Competency Manager or wider T&C team members and monitor incoming email queries

Liaise where required with other areas of the business

Strive for full completion of set objectives or KPI’s

QUALIFICATIONS AND EXPERIENCE:
Previous experience in a similar role, in particular processing and verification of certification

Strong IT skills, experience using excel and other Microsoft applications

Excellent communication skills (Written & Verbal)

Ability to work on own initiative and remain flexible

Proactive and able to prioritise workload

Positive mind set with problem solving ability, high attention to detail

Team player

Knowledge of the oil and gas industry, specifically offshore Fabric Maintenance, Inspection, Rope Access, Construction, Operations, Maintenance or similar fields (desirable)

Familiarity with mandatory certification requirements offshore / onshore sites (desirable)

Experience in maintaining and administering changes within digital training/competence system (desirable)

Experience in supporting with updating Business Management System documents (desirable)

Industry Training/Skills system awareness (desirable)

Understanding of the importance of quality assurance (desirable)

If you wish to speak to a member of the recruitment team, please contact 01224 246246.

Operations | Bilfinger UK Limited | Permanent | White-collar workers | Other | Human Resources