ZeroKey Hiring for Executive Assistant to CEO at Calgary, AB Full Time

About Us

At ZeroKey we have one mission; to drive optimization through digital transformation.

Our world is inherently analog, rendering most “things” invisible to the digital domain. ZeroKey is changing that, one factory, warehouse, and facility at a time.

Through our patented and breakthrough IIoT localization technology, Quantum RTLS, ZeroKey is digitizing things that have never been digitized before. By localizing objects to millimetre-level accuracy in 3D space, we’re giving digital presence to real-world processes and driving a paradigm shift to reimagine traditional workflow processes from the ground up.

Quantum RTLS, is the world’s only wide-area, millimetre-level positioning technology and is driving digital transformation in factories, warehouses and industrial environments around the world including at six of the top 10 major automotive OEMs.

Want to know what it’s like to work at ZeroKey? Join us for a tour of our brand new 20,000 sq. ft. facility in Calgary’s Airways industrial park: https://youtu.be/R8EGcdF-bds

Job Description

The Executive Assistant to the CEO is responsible for supporting the Chief Executive Officer across a broad range of administrative duties and time commitments to ensure smooth day-to-day execution of the CEO function. The EA will act as a primary point person to coordinate the CEO’s schedule, event commitments, and internal communications as needed. The successful applicant will have meticulous attention to detail, excellent organization skills, and enjoy working in a fast paced rapidly growing company.

This position will directly work with senior leadership, vendors, partners, and customers to achieve project delivery targets along with a focus on process enhancement and continuous improvement.

General Role & Responsibilities

• Act as a point person to marshal commitments and requests of the CEO
• Apply critical thinking skills and take ownership of day-to-day challenges to solve problems quickly and efficiently
• Build internal and external relationships crucial to the success of the organization
• Provide general administrative support to the CEO including scheduling, organizing internal and external meetings, preparing meeting agendas, and various related materials
• Prepare or modify documents such as contracts, legal and banking documents, internal and external presentations, correspondence, reports, memos and emails
• Workflow management – first point of review for various administrative obligations such as reviewing statements of work, confidentiality agreements, invoices, purchase orders, etc.
• Provides a bridge for smooth communication between the CEO and internal departments, demonstrating leadership to maintain credibility, trust, and support with staff
• Handle sensitive information confidentially
• Development of reports and presentation material for wide ranging internal and external events and presentations
• Assist with travel arrangements and coordinate with internal teams to execute on internal and external events
• Purchase requisitions and good receipts management for the CEO
• General office administration and support
• All other duties as assigned

Experience and Education:

• Minimum 1 year related administrative experience, with responsibility providing support to a senior executive
• University degree or equivalent experience

• Educational or work background in business administration and/or project management are definite assets

• Executive Office Administration Diploma is an asset

Required Skills and Knowledge:

• Excellent computer and software skills including Microsoft Teams, Microsoft Office (Outlook, Word, Excel, PowerPoint), and Windows
• Excellent organizational and time-management skills

• Ability to work independently, set priorities, manage multiple tasks and projects and meet deadlines

• Flexibility to adapt to changing priorities within a fast-paced environment.
• Focus on detailed execution, continuous improvement, and willingness to own outcomes.
• Willingness to be a “hands-on” member of the team
• Proven problem solver and decision maker
• Proven ability to communicate with both internal and external stakeholders
• Eligibility and willingness to travel moderately

Beneficial Skills:

• Experience/familiarity with Agile/SCRUM processes is an asset
• Prior experience at a tech start-up or scale-up company is an asset

Job Type: Full-time

Salary: $55,264.00-$80,005.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee stock purchase plan
• Extended health care
• Flextime
• Life insurance
• On-site parking
• Paid time off
• Stock options
• Vision care
• Work from home

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Bachelor’s Degree (preferred)

Experience:

• administrative: 1 year (preferred)

Willingness to travel:

• 25% (preferred)