Gateway Hiring for HUMAN RESOURCES ADMINISTRATOR APPRENTICE TUNBRIDGE WELLS at Royal Tunbridge Wells Full Time

LEGAL SUPPORT APPRENTICE CANTERBURY

• An excellent opportunity to complete a level 3 Apprenticeship and start a career within Human Resources
• 35 Hours Mon-Fri 09.15-17.30 75 Minutes for lunch

• Business Administration Apprenticeship Level 3

The Law Practice

A leading regional legal practice with offices in Tunbridge Wells and the Thames Gateway . The firm provides first rate services across a full range of legal practice areas to both long and national clients, and is recognised as one of the premier regional law firms

Position

This is a fantastic opportunity for the right candidate to join and grow with the firm. The HR Team Administrator role involves working as an effective support for the HR team delivering a complete administrative service to the team, and on behalf of the HR team to the firm.

The role may include but not limited to;

Recruitment:

• Support the recruitment process
• Set up interviews and issue relevant correspondence
• Maintain the CV database and be able to track CVs and applications.
• Including the destruction of CVs after a 12 month period.
• Log all Training Contract applications and respond to the applicants.
• Maintain a database and track applicants.
• Produce and send progress and reject letters for the Training Contract process
• Liaise with the Marketing team to keep the job vacancy section of the website up to date; adding new roles and removing filled roles
• Respond to reference requests for previous employees; producing and sending standard references on behalf of the Firm.

Remuneration and benefits:

• Assist with growing the employee discount schemes available – setting-up, maintaining/updating staff discounts
• Monitor service years and arrange award for to mark employee retirements and long service.
• Keep employee benefits details updated on the HR system
• OpenHR Distribute Eye Care and Flu Vouchers, including purchasing more when need
• Learning & Development/professional qualifications:
• Set up and co-ordinate training programmes and conferences
• Liaising with trainers and participants to provide the necessary support and facilities. Send out joining instructions and feedback forms.
• Summarise feedback and prepare reports
• Maintain training records on OpenHR Create and administer feedback questionnaires via Survey Monkey.
• Assist with the scheduling of the Trainee Advanced Technology Academy programme. Organise and schedule annual Risk & Compliance workshops.
• Assist with the administration of the Work Placement Programmes including logging of applications, scheduling interviews and producing reject letters.

Compliance

• Provide administrative support for the annual Practising Certificate renewals

HR database

• Maintain the HR database
• OpenHR Update and log;, add discretionary holiday day, update fire warden and Health & Safety data, deal with general questions
• Add new joiners, add sick leave data
• Run and create reports
• Help to support users and to further develop the OpenHR system

General:

• Produce documents in house style; memos, letters, file notes, reports, contract docs, confirmation of probation, job terms change letters, schedules and tables
• Scanning, photocopying and filing
• Collate information for the ‘Monthly Brief’ firm wide communication update
• Produce regular staff movement’s reports and post copies on the intranet
• Maintain office supplies and order stationery and re prints of brochures and ‘give-aways’ for careers fairs
• Take and transcribe meeting notes and minutes from time to time
• Answer telephone calls to the HR team, take and pass on messages.
• Communicate with other employees and external contacts to deal with queries : Provide administrative support for the annual
• Practising Certificate renewals

Desired skills

• A Levels or equivalent
• 4-9 grades English and maths GCSE’s
• Excellent organisational skills with a proven ability to multi-task, prioritise and work to short and changing deadlines
• Ability to verbally communicate and write clearly with a focus on attention to detail
• Excellent IT skills Microsoft Word, Outlook, Powerpoint, Excel and database skills
• Professional manner and appearance
• Calm, supportive, open and understanding
• Interested and committed
• Work to achieve consistently high standards and accuracy
• Well-organised, careful and conscientious approach together with excellent problem solving skills
• Ability to work as part of a team and to work independently
• Good relationship building and social skills and confidence to deal with all people at all levels
• Trustworthy and considerate
• Self aware and a high level of confidentiality
• Flexible, and willing to learn and have ‘a go’ Act with tact and diplomacy

Training to be provided

Course Content:

• Utilising IT programs and software
• Decision making
• Managing a quality service
• Project management
• Understanding the organisation and stakeholders
• Relevant regulations and policies
• Business fundamentals
• Professionalism and performance management

You will complete the Level 3 Business Administrator Apprenticeship Standard.

• This Apprenticeship will involve off the job training.
• You will also develop your knowledge, skills and behaviours.
• You need to have an employer to support your Apprenticeship and be employed in a relevant job role.
• The typical length of this Apprenticeship course is 18 months.
• This course has multiple start dates throughout the year

Apprenticeship information

Business Administration | Gateway Website (gatewaytrainingconsortium.co.uk)

Personal qualities

• Well presented and polite
• Ability to take the initiative
• Confident at dealing with people at all levels
• Reliable and adaptable
• Willingness to take on challenges and to push oneself further
• Motivated and keen to learn new skills

Things to consider

• Please check prior to application that the business is a viable affordable commute
• Please have a CV prepared on a word document
• An Apprenticeship and employer requires any potential candidate to be dedicated, please consider this before applying.
• Vacancy is for an immediate start, please consider this if you are still in education.
• PLEASE DO NOT CONTACT THE EMPLOYER DIRECTLY
• The closure dates are for a guideline only and the vacancy may close prior to the dates advertised. How far do you live from the business and please detail how long it will take to travel?

Job Types: Full-time, Permanent

Salary: From £19,000.00 per year

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application question(s):

• When did you complete your A levels
• Are you still currently attending School, College Or University
• Do you hold GCSE’s English & maths grades 4-9
• If hired when would you be available to start
• We are unable to consider applications that have not answered the employer questions, thank you for your application

Do you hold English and maths GCSE grades 4-9

• How long would it take to travel to the Tunbridge Wells