University of New South Wales Hiring for Administrator – Node Job at Sydney Full Time

• One of Australia’s leading research & teaching universities
• Vibrant campus life with a strong sense of community & inclusion
• Enjoy a career that makes a difference by collaborating & learning from the best

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

UNSW Physics hosts the FLEET@UNSW node of the ARC Centre of Excellence for Future Low Energy Electronics Technologies (FLEET). The node currently has 7 Chief Investigators, and some 20-research staff and students.

The Node Administrator will work with the UNSW Node Leader of FLEET and the UNSW FLEET Chief Investigators to ensure effective administration and communication with centre members, and assist with planning, administration, and reporting for the Centre.

About the role

• $78K – $88K plus 17% Superannuation and annual leave loading
• Fixed Term – 23 months (to June 2024)
• Part time or Full-time (Flexible days and hours – up to 35 hours per week)

The role of Node Administrator reports to Scientia Professor Hamilton (Deputy Director and UNSW Node Leader of FLEET) and has no direct reports.

Specific responsibilities for this role include:

• Provide pro-active, practical and efficient administrative services to the FLEET Node Leader and FLEET Chief Investigators, acting as the first point of contact for enquiries.
• Liaise with FLEET administration team at Monash to ensure smooth communications, flow of information, and to ensure UNSW reports and requested information is provided to Monash in a timely manner.
• Assist Chief Investigators with oversight of Centre related financials, including credit card reporting and providing financial reports for the FLEET Centre administration at Monash.
• Assist in the administration of any internal grant programs and mentoring programs.
• Assist in the administration and preparation of grant funding applications and reports.
• Assist FLEET members with travel and purchasing.
• Liaise with External Relations to maintain the FLEET UNSW node websites and social media accounts.
• Arrange various meetings such FLEET@UNSW node meetings and internal group meetings, including the preparation and distribution of agendas, minute taking and recording minutes, and tracking action items.
• Integrate information from various sources to draft documents and correspondence including newsletters, email communications and general communications to FLEET@UNSW staff and students.
• Coordinate events such as seminar programs, special events, distinguished visits and workshops, and assist the various Schools to organise postgraduate student events and other workshops.
• Maintain filing systems, databases, and other administrative systems, and/or use existing UNSW or FLEET databases and systems to track publications, student enrolments, research grant funding and other performance measures.
• Assist with other School & Centre administrative duties as and when they arise.
• Interpret and apply UNSW and faculty guidelines and processes to all activities as appropriate.
• Align with and actively demonstrate the UNSW Values in Action: Our Behaviours and the UNSW Code of Conduct.
• Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.

About the successful applicant
(Selection Criteria)

To be successful in this role you will have:

• Relevant degree with subsequent relevant experience or equivalent competence gained through another combination of education, training and experience.
• Demonstrated experience in providing administrative support in a research organisation or similar.
• Excellent interpersonal and written and verbal communication skills including ability to communicate with and influence diverse internal and external stakeholders.
• Strong time management, office management and organisational skills, ability to work well under pressure and manage multiple tasks with competing deadlines and delegate as required (if relevant).
• Demonstrated experience in the use of office software such as Microsoft office, spreadsheets, graphics software, and web authoring tools.
• Extensive experience working on confidential and sensitive matters and demonstrated ability to exercise discretion and tact as required.
• Demonstrated experience in working with databases/financial software, and in the production of communications material such as newsletters, flyers and email announcements.
• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
• Knowledge of health and safety responsibilities and commitment to attending relevant health and safety training

You should systematically address the selection criteria listed within the position description in your application.

Please apply online – applications will not be accepted if sent to the contact listed.

Contact:
Alexander Hamilton
E: [email protected]

Applications close: August 22nd, 2022

Find out more about working at UNSW at www.unsw.edu.au

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.