Glasgow Clyde College Hiring for 2 x HUMAN RESOURCES ADMINISTRATORS Job at Glasgow, Scotland Full Time

JOB DESCRIPTION

Job Title:

Human Resources Administrator

Responsible to:

Head of Human Resources

Department

Human Resources

Job Level

8.2

Hours

21 Hours

Salary

£23,635.00 (Pro-rata)

Base Location

Cardonald

JOB SUMMARY

As a member of the College Human Resources team the role will support the Head of Human Resources to:

• Provide a front line administrative HR service to the HR Unit, staff and managers.
• Ensure all HR administrative systems are maintained, reviewed and developed.
• Maintain accurate unit records

MAIN DUTIES

• Provide first point of contact for general enquiries and requests for information by managers and staff
• Ensure efficient recruitment administration including (but not limited to) placing job advertisements, collating and logging applications, processing application packs, arranging interviews and assessment, reference checking and issuing interview and regret letters
• Process paperwork relating to starters and leavers plus any changes to employee’s personal details and/or terms and conditions of employments are processed accurately and in a timely fashion for payroll deadlines, including processing offer letter, contracts of employment and changes to terms and conditions

Record dates and paperwork related to probationary procedure

• Liaison with payroll officer in respect of payroll paperwork, including childcare vouchers, sick pay, starters, leavers and general payroll amendments
• Assist with grievance and disciplinary procedures including taking accurate notes at formal meetings
• Ensure personnel files and other centralised files are kept up to date and in line with the HR retention schedule and with the guidelines specified in the Data Protection Act
• Maintain accurate and up to date employee data electronically using the College HR system and HR shared files
• Provide ad-hoc management information reports and statistics
• To develop and update HR information held on the College intranet and website
• Contribute to the continual improvement of processes and streamlining administration wherever possible in consultation with colleagues
• Assist with any necessary Payroll data input and/or administration as and when required
• Undertake administrative duties to support the Colleges commitment to manage attendance. For example, administration of Statutory Sick Pay (SSP) and Occupational Sick Pay (OSP) schemes
• Undertake administrative duties to support the College’s commitment to safeguarding children and vulnerable adults by accurate processing PVG and Disclosure Scotland checks and recording information received accurately
• Participate in HR projects as required
• Actively providing administrative support to the HR Advisers and undertaking duties which contribute to the success and development of the team

GENERAL RESPONSIBILITIES

• Operate as a member of the unit team, offering constructive challenge, specialist advice and the highest professional standards
• Undertake projects as directed by the line manager
• Proactively collaborate with internal and external partners
• Keep abreast of current developments relevant to the department
• Actively participate in on-going training and development activity and the Personal Development Review process
• Serve on College committees, as required
• Respect the confidentiality of matters relating to other members of staff
• Exercise a duty of care for their own health and safety and that of others who may be affected by their actions
• Promote and encourage Equality & Diversity in all aspects of Departmental operations
• Understand and comply with the requirements of GDPR, Data Protection and the Freedom of Information Act
• Undertake other duties appropriate to the scope and grading of the post

HUMAN RESOURCES ADMINISTRATOR

Attributes & where evidence for these will be sought

Essential

Desirable

Education, Qualifications & Training

(Evidence will be sought from your Application for Employment)

SCQF Level 7 (HNC or equivalent) in a relevant discipline

√

Evidence of continuing professional development

√

Certificate of Personnel Practice

√

CIPD Qualification

√

Experience & Knowledge

(Evidence will be sought from Section 8 of the “Application for Employment” form and by interview questions).

Significant administration experience involving preparation of large scale correspondence to employees and members of the public

√

Experienced in delivering an effective customer service approach by, handling enquiries from staff and members of the public, both in person, by telephone and through written correspondence

√

Knowledge of the administration of information databases and efficient filing systems

√

Experienced in the maintenance of personnel recording and database systems

√

Good knowledge and understanding of HR policies, procedures and terms and conditions of employment

√

Skills

(Evidence will be sought as part of the interview process)

Excellent administration & organisational skills

√

Good communications skills both verbally and in writing

√

Excellent IT skills with ability to work with the range of Microsoft tools

√

Experienced in administering information databases and electronic and paper filing systems

√

Experienced in note taking and preparation of minutes

√

Discretion, tact and confidentiality at all times

√

Good attention to detail and accuracy

√

Circumstances

(Evidence for this will be sought by Interview Questions)

Some travel between college campus sites will be required

√

This profile will be reviewed continuously and adapted to meet the changing needs of the college.

* Applicants with a disability will be interviewed if they meet the minimum criteria for the post.

Job Types: Full-time, Part-time, Fixed term contract, Temporary contract
Contract length: 12 months
Part-time hours: 35 per week

Salary: £23,635.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• On-site parking
• Sick pay
• Work from home

Schedule:

• Day shift

Ability to commute/relocate:

• Glasgow, G52 3AY: reliably commute or plan to relocate before starting work (required)

Experience:

• Human resources: 1 year (preferred)

Licence/Certification:

• CIPD (preferred)

Application deadline: 31/07/2022