Amex Hiring for Recruitment Coordinator Job at Brighton, England Full Time

You’ll do more than the expected. You’ll do the unexpected.

As Recruitment Coordinator you will be responsible for assisting the Recruiter and Hiring Leader with tasks and activities throughout the hiring lifecycle which include, but are not limited to, managing screening and interviewing logistics, tracking candidate progress in applicable TA technologies, initiating and monitoring pre-hire diligence, triaging and resolving issues, and creating offer and contract documentation.

Here’s just some of what you’ll do in this role:

• Ensure a seamless end-to-end experience for candidates, Hiring Leaders, and Recruiters by acting as the logistics liaison

• Ensure operational excellence, triaging key issues that arise during the recruitment process

• Update all GTA process and policy documentation as required, including standard forms and email templates

• Attend to the Recruitment Support inbox and escalate queries as required

• Responsible for loading new positions onto the ATS (Taleo) and obtaining approvals

• Support sourcing quality candidates for American Express as required

• Assist with planning and logistics of recruiting events (career fairs, etc.) as needed

• Post campaigns to appropriate sourcing sites, as directed by the Recruiter

• Utilise available TA technologies to manage logistics and scheduling for interviews

• Send relevant interview guides to Hiring Leaders pre-interview

• Schedule debrief meetings with Hiring Leader and Recruiter, distribute requisite tools and templates to support the evaluation process, and dispositions candidate post-interview

• Ensure data integrity throughout the GTA lifecycle; this includes loading new positions into the ATS, scanning and saving supporting documentation, and maintaining data routinely

• Responsible for contract generation for both new hires and contracts for internal employees

• Verify and validate offer details with hiring leader to ensure accurate contract creation

• Sending disposition correspondence as needed

• Initiate Background Verification checks and support candidates with questions on the process

• Escort candidates during on-site interviews and ensure a positive interviewing experience

• Provide support for ad hoc reporting requests as needed

• Support with payment of third party agencies and other invoices

• Contribute to adhoc projects of interest

• Support Recruitment Coordinator activities in other EMEA markets as required

Skills:

• Ability to triage and resolve outstanding issues in a fast-paced environment
• Strong verbal communication skills with the ability to manage internal and external communications with detailed support
• Demonstrates customer focus when engaging with internal stakeholders and candidates
• Ability to perform administrative activities (e.g. document management)
• Ability to work effectively in a team-based environment
• Ability to multi-task, prioritize, and navigate ambiguity
• Excellent attention to detail with a proven ability to problem solve
• Additional European language skills beneficial but not essential

Key Competencies:

• Solutions-oriented
• Service-oriented
• Problem-solving skills
• Excellent presentation, written, and verbal skills
• Detail-oriented

Preferred Qualifications:

Experience

Minimum Requirements:

• Proven experience in working in a corporate environment in administrative or support position
• Ability to effectively and efficiently communicate with candidates and internal partners
• Proficiency with MS Office applications

Preferred Qualifications:

• Experience working in a compliance driven organization
• Experience working with an Applicant Tracking System, such as Taleo

Additional Details:

• Location: John Street
• Workplace Flexibility: Full time, flexible working options considered