Royal Australian Mint Hiring for Human Resources Administration Officer Job at Canberra Full Time

Human Resources Administration Officer

• APS Level 3
• Non-ongoing – 8 months with possibility of extension
• Full time
• $62669 to $67074

We are looking for a Human Resources Administration Officer.

About Human Resources Branch

Human Resources comprises of a team of professionals providing outstanding, people-focused, proactive and effective solutions and services for all Royal Australian Mint employees. Our success is achieved by understanding our business and operating as a partner to our internal and external clients and stakeholders. We strive to deliver responsive, innovative and practical solutions and services.

The Human Resources Branch operates in a manner that supports the Mint values and achievement of the business objectives. We do this by providing tailored, quality human resource services. The Human Resources Branch provides support and advice to the Mint’s senior management to enable them to meet their own branches’ objectives.

About the role

The Human Resources Administration Officer contributes to the administrative support of the Human Resources Branch.

The Human Resources Administration Officer will complete tasks related to recruitment including on-boarding; learning and development including induction and probation; and culture initiatives. The Human Resources Administration Officer also completes other administrative tasks for the branch such as ordering stationery, logging service requests with other branches in the Mint and supporting activities such as the coordination of staff meetings, consultative forums and other meetings.

They must have a general understanding, or have the ability to acquire a general understanding, of the role and function of the Mint as well as the impact that the work of the Human Resource Branch has on the Mint’s operations. They should have the ability to acquire an understanding of the Mint’s Human Resources suite of policies and must be able to follow processed accurately and complete administrative tasks in a timely and proficient manner. An ability to use various IT systems including databases is a requirement of this role.

Excellent writing skills and attention to detail are required. An ability to work independently on administrative tasks, once shown, is necessary.

Duties

On-boarding

• Scheduling and setting up and reporting on induction activities.
• Allocating new employees with buddies.
• Scheduling workstation assessments for new starters and assisting with workstation assessments, as required.
• Administering probation, sending out reminders to supervisors about reporting requirements, maintaining a spreadsheet detailing conditions of engagement completion and confirming employment, if conditions of engagement are met.

Recruitment support

• Submitting and uploading internal and external job notices.
• Checking requests for staffing are correctly completed.
• Liaising with selection advisory committees to schedule interviews as directed.
• Greeting interviewees, signing them into the Mint and escorting interviewees to and from interview rooms, if support is required.

Coordination of learning and development

• Maintaining mandatory training records.
• Sending reminders to employees to complete mandatory training and following up on evidence of completion.
• Escalating non-completion of mandatory training to relevant supervisors.
• Drafting replies to straightforward learning and development queries.
• Liaising with external learning and development providers and processing requests for payments associated with mandatory training.
• Resolving enquiries, providing information and options, and referring employees, as appropriate.
• Providing statistics in management reports on mandatory training.
• Coordinating induction sessions and introducing induction presenters to new employees.

Culture work

• Assisting with activities such as researching and scheduling possible lunch time respectful workplace presentations.
• Scheduling Harassment Contact Officer Community of Practice meetings and similar.
• Assisting with the organisation of cultural events such as Harmony Day and NAIDOC Week.
• Assisting with employee surveys such as the APS Census.

Administration for the section

• Responding to requests including emails, telephone calls and in-person requests.
• Recording and filing minutes for Human Resources Branch meetings.
• Using systems such as the EPICOR procurement system and HRMIS to support the day to day activities of the Human Resources Branch.
• Assisting with the scheduling of information sessions and appointments for employees, such as superannuation information session, flu clinics and health assessments.
• Liaising with employees and processing reimbursements related to Human Resources’ policies such as early intervention activities or safety glasses.
• Drafting communication and information bulletins relevant to the Human Resources Branch’s work, including All Staff Notices.
• Reporting on the work of the Human Resources Branch.
• Ensuring that the Mint’s staff notice boards are up to date.

Qualifications and experience

A relevant degree (desirable), or progress to attaining a relevant degree, or relevant administrative experience.

Security clearance

Baseline

Other information

The occupant of this position is required to wear Personal Protective Equipment (PPE) when in certain parts of the Mint.

For more information on the role, please refer to the position description.

How to apply

Please submit your application by 11:30pm on Sunday 26 June 2022. To be considered for this position, you will need to upload:

• A current resume including the contact details of two referees
• A one-page-pitch which describes how your skills meet the requirements of the role as detailed in the Position Description. Your pitch should demonstrate an understanding of the role giving details on how your skills and experience meet the required capabilities of the above criteria and what value you can add to the Mint.

Should you have any questions regarding the role, please contact Mrs Mary Kirkman on (02) 6202 8781.

Information on applying for a job in the Australian Public Service can also be found at the Employment page of our website.