Warwickshire Police Hiring for Finance Assistant Job at Leek Wootton, England Full Time

Finance Assistant

Leek Wootton, Warwickshire

Permanent Contract

Full Time

The closing date for this post is 12 noon on 27th June 2022

Those currently eligible on the redeployment register will be given prior consideration.

The main purpose of the role is to ensure transactional requests generated by the finance team are actioned in an accurate and timely manner. Providing support and assistance to the finance team particularly the finance officers and senior finance officer. Assist in other transactional activity as required such as generating purchase orders, processing payment requests and creating supplier/customer records

Give advice on purchase to pay policies and procedures.

To support the Business Partner: Payments, Income & Treasury in ensuring, the cash and investments are managed and recorded on a daily basis, and that the best return on excess cash for the Force is achieved

Main Responsibilities:

To check that invoices received have been correctly addressed and contain a valid purchase order, returning any invoices without valid details to the supplier and to process valid invoices by scanning and capture, or through direct entry into the finance system using Accounts Payable processes

To ensure invoices are matched to purchase orders correctly and deal with any queries and prepare and submit invoices/batches for payment within the finance system.

To promote compliance with financial regulations, accounting instructions and other statutory instruments.

To provide advice and deal with queries both verbally and written from suppliers and customers professionally and in a timely way.

To work with colleagues across the Force to ensure that invoices within the system are progressed in a timely manner.

To work closely and proactively with colleagues in force responsible for raising and authorising requisitions and purchase orders to ensure invoices are paid on time.

To follow control procedures around Accounts Payable and proactively identify and recommend improvements to systems and procedures regarding internal control, performance and the service provided to suppliers.

To assist the Finance Business Partner with cash and investments, approving requests for setting up new suppliers / customers and also maintenance of supplier’s details within the finance system, ensuring they meet Contracts & Purchasing guidelines.

To reconcile and check supplier statements with the finance system, contacting suppliers where necessary to resolve discrepancies.

To collect, sort and distribute post, ensuring all invoices and cheques received are recorded, date stamped and handled securely.

To ensure outgoing correspondence including remittance advices and statements are issued in a timely way.

To raise and record sales invoices promptly on the finance system from sales invoice requests, ensure these are coded correctly, and have relevant backing paperwork to expedite early payment, and aiming to achieve KPI’s.

To process income received in the finance system to ensure income is coded correctly and in accordance with financial deadlines, liaising with colleagues where no remittance advice is received.

To regularly monitor and report on outstanding debt, actively pursue debtors and minimise debt write off including issuing of reminder letters and liaising with Legal Services.

To ensure the treatment of VAT adheres to HMRC regulations for Accounts Payable and Accounts Receivable

To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

Knowledge:

GCSE Maths and English Grades 9 – 4 (A – C), or equivalent

Level 3 Qualification in Accounting (e.g. Advanced Diploma AAT), or equivalent

Basic knowledge of VAT rules

Experience:

Working in a finance office providing customer focused service

Operating a finance system with experience of Accounts payable and

Accounts Receivable and using on-line enquiry to extract data

Resolving procedural based problems

Demonstrable understanding of the controls in place around Accounts Payable and Accounts Receivable systems

Key Skills:

Numerate, accurate and attention to detail

Good communication skills and able to influence others

Good interpersonal skills demonstrating the ability to deal tactfully and sensitively with people

Competent in the use of Excel and Word

Effective team player

Able to manage own workload and work to tight deadlines

We want our organisation to be as diverse as the community it serves. We welcome applicants from all sections of the community.

You will be required as part of Warwickshire Police recruitment process to successfully complete vetting and credit checks.