Shire of Ashburton Hiring for Human Resources Assistant Job at Tom Price Full Time

…………………………………………………………………………………………………………………… 3

Employment Conditions & Benefits …………………………………………………………………………..10

CONDITIONS …………………………………………………………………………………………. 10

SUPERANNUATION ……………………………………………………………………………….. 10

ANNUAL LEAVE ……………………………………………………………………………………… 10

ACCOMMODATION ………………………………………………………………………………… 10

What do you need to do before applying? ………………………………………………………………….11

COVERING LETTER ……………………………………………………………………………….. 11

RESUME ………………………………………………………………………………………………… 11

REFEREES …………………………………………………………………………………………….. 11

SUBMITTING YOUR APPLICATION ………………………………………………………….. 11

NEXT STEPS ………………………………………………………………………………………….. 11

ABOUT THE SHIRE OF ASHBURTON ……………………………………………………………………..12

TOM PRICE ……………………………………………………………………………………………. 12

ONSLOW ……………………………………………………………………………………………….. 15

The other Shire towns… ………………………………………………………………………………………….17

PARABURDOO ………………………………………………………………………………………. 17

PANNAWONICA ……………………………………………………………………………………… 17

Advert

Human Resources Assistant

Residential – Tom Price | Full time (Flexible)

Competitive remuneration: $79,890.71 p.a. negotiable, dependent on skills and experience +

Allowances + 6 Weeks Leave + Super Matching Scheme.

There is no accommodation provided with this position.

About the Position

Are you a people focused, task-oriented culture champion? If yes, we have an

exciting career opportunity for you.

The Human Resources Assistant is a key operational and strategic player within the Human

Resources Team who role models Shire values every day for creating positive employee experiences.

You will have the opportunity to work within a dynamic, supportive, and friendly service delivery team.

Our ideal candidate will a high-energy, solution-focused professional and have the tenacity to tackle

challenges with exceptional advocacy, consultation, and negotiation skills in a unique and complex

environment. You will have strong resilience and be an innovative change champion with

demonstrated experience within a similar role.

This position would be ideal if you are aspiring to a long-term career in Human Resources and is open

to graduates and seasoned professionals. Flexibility and part time job sharing would be considered

for the right candidate.

For further information regarding this exciting opportunity, please contact Adele Heraty, Manager

Human Resources, on 08 9188 4467.

Submitting your Application

Applications must be submitted online via the Shire of Ashburton website:

www.ashburton.wa.gov.au by 9:00 AM Thursday, 23 June 2022.

Please note: Shortlisting may commence immediately.

The Shire of Ashburton encompasses the towns of Tom Price, Onslow, Paraburdoo and

Pannawonica. Our employees enjoy a relaxed lifestyle in the Pilbara region of Western Australia, set

amongst the backdrop of world renowned Karijini National Park and Millstream Chichester National

Park with spectacular gorges, deep red earth and are some of the oldest formations in the world and

our coastline takes in the Mackerel Islands, with turquoise water and opportunities for best fishing and

snorkeling.

The Shire of Ashburton is committed to diversity and strongly encourages candidates from

different cultural, gender and age backgrounds to apply.

Please Note: Canvassing of Councillors or Shire Employees will disqualify. The successful applicant is

required to obtain relevant police checks and to provide evidence of all claimed qualifications prior to

commencing employment. We strongly encourage candidates to apply for a National Police Check

upon job application.

Position Description

Human Resources Assistant

Position Number JA.255

Directorate Office of the CEO

Department Human Resources

Job Family Officer

Reports To Manager Human Resources

Direct Reports N/A

Location Tom Price

Industrial Instrument Shire of Ashburton Enterprise Agreement 2017

Classification Level 4

Vision

We will be a welcoming, sustainable, and socially active district, offering a variety of opportunities

to community.

Values

Respect Openness Teamwork Leadership Excellence Health and Wellbeing

About the Role

Role Objective / Purpose

Working under the direction of the Manager Human Resources, provide an effective administrative

support service to the human resources team in support of key stakeholder outcomes.

Key Role Outcomes

Provide effective, efficient, and timely administrative assistance to the human resources and wider

directorate and Shire team, to enable effective services and operations, including, but not limited

to:

• Provide professional service relating to the administrative function of the employee lifecycle;
• Recruitment and onboarding administration, including, but not limited to relocation support,

pre-employment checks and new starter notifications, probation, annual increments and

performance review administration, changes in employee conditions administration;

• Administration and coordination of employee training and development, including sourcing of

training providers, travel and accommodation bookings and the logistical coordination of the

Shire wide training calendar;

• Workplace Health and Safety (WHS) administration and coordination;
• Creating requestions and purchase orders and ensure timely payment of invoices within the

policies, and directives.

Work Duties

The position description does not act to limit or set specific duties required to fulfil this role, this

document serves to describe the role and outline the required outcomes and to set expectations.

All employees are required to have a flexible approach to their work, including undertaking work

duties which may fall outside those required of this role. All employees must comply with

reasonable and lawful directions.

Core Competencies

The following competencies are required of all roles within the Shire and are ranked to reflect differing

levels of responsibility. These competencies reflect the Shire’s Values of Respect, Openness,

Teamwork, Leadership, Excellence, Health and Wellbeing which apply at all times, to all staff, in all

roles.

Competency Required Level

Health and Safety Fundamental: Applies Job Safety Analysis, Safe Work Method

Statement and other safety procedures to own work and immediate

work area. Maintains a safe workplace and actively participates in

hazard identification and reporting. At all times acts in accordance

with the principles identified in the Local Government Act and State

and Federal legislation.

Accountability Intermediate: Works under general supervision up to limited

supervision. Applies discretion in own task sequencing, may develop

job specific systems to assist in the completion of allocated tasks.

Receives general direction and selective checking of work.

Judgement and Decision Intermediate: Work process and procedures generally routine, with

Making exercise of some discretion. Decisions made may impact internal

and external stakeholders. May make recommendations to more

senior decision makers for complex or intricate problems in own work

area and exernal matters. May make decisions on use of resources

which may impact outside the work area or on clients. Applies

knowledge from a wide range of rules.

Time Management Proficient: Able to prioritise and put in place method of work to

achieve multiple high priority deadlines and tasks for self and others.

Customer Service Advanced: Effectively communicate with clients and members of the

public and in the resolution of minor matters. The employee will

reflect and always demonstrate the code of conduct of the

organisation, its values and work with the highest level of integrity.

Financial Management Fundamental: Adhere to set budgets in purchasing. May provide

some general feedback in respect to costs and spending derived

from operational responsibilities.

Leadership Fundamental: Extent of leadership is setting a positive example

through ones own actions to influence peers and supervisors.

Role Specific Competencies

These are the specific competencies required of the role.

Competency Required Level

Problem Solving Intermediate: Solve diverse problems which require assessment of a

range of options having elements of complexity resolved using

developed or learned skills and knowledge. Solve problems in

accordance with managerial directives, policies of Council and

legislative requirements.

Policy or Legislative Intermediate: Apply knowledge of policy framework to procedures

Interpretation and tasks, including providing advice and interpretation to staff and

members of the public.

Conflict Resolution Intermediate: Able to handle a range of routine and usual requests

from staff or members of the public and resolve minor differences of

opinion and/or requiring further explanation.

Communications Skills Proficient: Ability to identify, understand, and adapt to different

communication styles. Reports, presentations are of a highly

professional nature and may include specialised advice. Spelling and

grammar are both advanced.

Report Writing Fundamental: Produce documents involving complex layouts,

contribute to reports, submissions, and correspondence.

Administration Skills Highly Proficient: Advanced knowledge of software and office

systems. Able to train and coach others in the use of systems,

including outside of the immediate work area.

Policy and Procedure Intermediate: Research, develop and recommend / suggest changes

for internal procedures or work processes which impact on the

section or department.

Project Management Fundamental: Maintain records, filing systems, contract details,

variation records, other support and control mechanisms within a

project-based environment.

Licenses, Registrations, Memberships or Qualifications Required of Role

• Tertiary qualification in Human Resources, Business Administration or similar or demonstrated

experience within a similar role; and

• Minimum C Class Drivers Licence.

Experience, Skills, Knowledge Required of Role

• Relevant experience gained within a similar role;
• Ability to manage a high workload and competing demands, while delivering quality and timely

Confirmation

I have received, read, and familiarised myself with this position description:

Name ________________________

Signed ________________________

Date ________________________

Position descriptions may be reviewed on an annual basis, as part of the Shires’ annual

performance review process.

Employment Conditions & Benefits

CONDITIONS

Employment conditions are in accordance with the Shire of Ashburton Enterprise Agreement

2017 (EA).

ALLOWANCES

Ashburton, Annual Leave Travel and Health & Wellbeing allowances are applicable as per

the EA.

Ashburton Allowance $4,304.66

Annual Leave Travel Allowance $968.55

Health & Wellbeing Allowance $269.04

Position dependent, other benefits may include flexibility in working arrangements as well as

travel, training, and personal development opportunities.

SUPERANNUATION

Along with 10.0% Superannuation guarantee, we offer a generous Superannuation matching

scheme (up to a total of 22% and 25% after 2 years), with salary sacrifice options.

ANNUAL LEAVE

Six (6) weeks annual leave per annum with no additional leave loading applicable.

LONG SERVICE LEAVE

Thirteen (13) weeks after ten (10) years continuous Local Government service which is

transferable between Local Governments in Western Australia.

ACCOMMODATION

Under the current Accommodation Directive, all full time and part time employees can apply

for either free Shire accommodation or rent relief, pending eligibility and availability.

UNIFORM AND PPE

Corporate uniforms are provided as per the EA. Uniforms considered PPE will be provided

upon commencement and will be replaced as required.

What do you need to do before applying?

COVERING LETTER

The covering letter should include the title of the position you are applying for, as well as

the position reference number. You should explain why you are applying for the position,

outline the relevance of your skills and how you may be contacted during normal business

hours, should you be progressed to the next stage of the recruitment process.

RESUME

Your resume should be up to date and provide personal details such as your name, address,

and telephone number as well as relevant work history, education, training, courses

attended, qualifications and professional memberships. Relevant work history should

commence with the most recent position you have held as well as the dates/period of

employment. In the description of your work history give only a brief summary of the duties

and responsibilities for each of the positions.

REFEREES

You should include in the resume the names and contact numbers of at least two (2) recent

referees. It is our preference to contact referees from positions you’ve held which are related

to the role you’re applying for, if viable. At least one referee should be your current manager,

alternatively a manager from a previous position may be used.

SUBMITTING YOUR APPLICATION

Please apply on our website: www.ashburton.wa.gov.au

NEXT STEPS

Once you have submitted your application you should start thinking about the next steps of

the recruitment process and gather documentation to address the mandatory requirements

for the role, this will include:

• 100 points of ID;
• National Police Clearance (if applicable);
• Current Driver’s Licence; and
• Required qualifications, tickets, or other licences.

You may also be required to undergo pre-employment checks such as psychometric testing,

medical assessments and drug and alcohol screening – ensure you have documentation or

evidence of any medical conditions or medication prior to medical testing being conducted.