St Vincent de Paul High School Hiring for Accounting Assistant Job Description Job at Petaluma, CA Full Time

Accounting Assistant Job Description ($30-$35/hr) Full time job.

• Review vendor invoices for appropriate documentation and clarifies items, prices, and receiving signatures prior to payment.
• Code vendor invoices, expense reports, and Check requests for entry then enter in Accounts payable.
• Cut the vendor checks per the check run processed by the Director of Finance.
• Support vendor relationships by keeping detailed records of all vendor contracts and maintaining accurate vendor profiles, including payment details and W9 Information.
• Track down receipts for school monthly credit cards, code the expenses, process, and reconcile

Credit Card accounts in QuickBooks.

• Track the spending of all departments for budget purposes.
• Send follow up and reminder letters/emails to collect past due tuition fees and delinquencies.
• Balance office petty cash box.
• Deposit checks and cash received in the bank and post them in QuickBooks on daily basis.
• Process bank account reconciliations.
• Process FACTS account reconciliations.
• Collect the documents Paid by MAC and post the transactions in QuickBooks.
• Support the monthly close process, including journal entries, account reconciliations, financial statements, prepaid assets, Deferred tuition, and accruals.
• Assist the Director of Finance in running the reports and collecting the information for preparing the budget.
• Prepare annual 1099 filings.
• Assist in special projects assigned by Director of Finance.

Qualifications and skills required:

– Bachelor’s degree in accounting, and 3 years experience in an accounting environment, required or demonstrated equivalent experience through four to six additional years in the area of accounting may substitute for the Bachelor’s degree.

– Experience in Non-profit organizations is preferred.

– Proficiency with Quickbooks.

– Proficiency with Microsoft Office (Mainly Excel).

– Ability to prioritize tasks to meet deadlines.

– Ability to investigate, analyse, and solve accounting problems.

– Good communication skills and ability to relay information to internal and external parties.

– Detail oriented, helpful attitude, passion and enthusiasm, and good organizational skills.

Benefits:

– Retirement Plan begins following completion of the first full year of employment.

– Health insurance

– Dental insurance

– Vision insurance

– Life Insurance

– Paid time off

Job Type: Full-time

Pay: $30.00 – $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Petaluma, CA 94952: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 1 year (Preferred)

Work Location: One location