KCA Deutag Hiring for HR Coordinator at Aberdeen Full Time

Who We Are Looking For:
The HR Coordinator is responsible primarily for the coordination and administration of HR service requests related to the entire employment lifecycle across all business units. The role involves processing a wide variety of transactions for Service Centre customers (internal and external), within agreed service levels, using HR systems, following HR processes and procedures, and ensuring compliance with KCA Deutag Worldwide Standards.

Location: Aberdeen 37.5 hours, Hybrid working arrangement (50% office hours)

Responsibilities

Deliver a customer focused administration service that focuses on –taking ownership, regular updates, answering the work request first time

Preparation of all employment paperwork relating to the employment lifecycle including offers of employment, time and workforce administration

In depth knowledge of contractual and non-contractual T’s and C’s for all KCAD Business Units

Understand the business rules relating to the calculation of sick pay, maternity pay, paternity pay and any other manual adjustments that need to be made in SAP

In depth knowledge of WFA processes and procedures, and good knowledge and understanding of relevant Time, Reward, Recruitment and Selection and Payroll processes and procedures

Provide HR administrative support and HR guidance to projects

Try to resolve any customer concerns about service delivery or quality in relation to an assigned task knowing when to escalate a complaint further

Continual improvement of service provided and HR administration processes

Development and review of HR processes, procedures, and systems; providing first level support to end users in their area of the business (including communication/roll out of any changes) and providing support to Global Process Owners

Undertake HR system testing, including the development of test scripts as required

Employee and Relative Response support as part of the Global Crisis Management Plan (GCMP)

Access, share and manage personal information relating to employees and colleagues in line with company and legal requirements regarding data protection and confidentiality

Manage and maintain accurate employee records

Conduct data quality checks in accordance with new processes, data governance, controls and manage any non-adherence through refresh training or support

Prepare and gather data for reports on people metrics, including the collation of data and preparation of “People Focus” monthly

Provide a basic advisory service to business and HR on administrative processes, policies, and procedures

Participation in small to large scale HR change projects which require HR support, including IT related HR deliverables. Participation includes stakeholder updates on area of expertise, development of user guidance, testing etc.

Provide support, advice, and guidance to Global Entities

Key Skills & Experience

PC skills (HR systems, Microsoft office). Experience using SAP is highly desirable.

Time management and organisational skills including the ability to prioritise tasks, work on multiple tasks and work to tight deadlines

Knowledge of HR processes, procedures and policies ensuring effective application and continuous improvement

Experience of working in a high-volume transaction processing environment, ideally HR

Ability to run and manipulate reports

Working with personal information relating to employees and colleagues in line with company and legal requirements relating to data protection and confidentiality

Customer focus – for HR customers, business customers and external customers.

Team player

Flexible and positive attitude to change

Attention to detail and quality

Communication skills – oral and written

Self-motivated and ability to work on own initiative

Demonstrates behaviours in line with KCA Deutag behavioural framework and core values

Awareness of KCA Deutag organisation, culture, people, and strategy

HR entry qualification, educational qualification, or relevant work experience

Focused on personal development