Native American Health Center Hiring for Accounting Assistant Job at Oakland, CA Full Time

POSITION: Accounting Assistant (238)
DEPARTMENT: Fiscal
REPORTS TO: Controller
LOCATION: 1151 Harbor Bay Parkway, Suite 201 Alameda, CA 94502
WORK HOURS: 40 hours per week, 100% FTE
STATUS: Non-Union, Non-Exempt

Indian Preference Act: Preference in hiring is given to qualified Native Americans in accordance with the Indian
_ Preference Act (Title 25, US Code, Section 472 and 473). Applicants claiming Indian Preference must submit verification of Indian heritage certified by tribe of affiliation. _

POSITION SUMMARY
The Accounting Assistant reports to the Controller and supports all areas of the Accounting Dept.
This is an entry-level position.

The Accounting Assistant is responsible to provide the accounting and administrative support to the Accounting Department. This position will perform functions supporting Accounts Payable,
Accounts Receivable, Payroll, Grants and Contracts, and General ledger. This position ensures the Accounting Department day to day administrative operations run smoothly. This is a key position in the separation of duties and internal control and compliance goals of the agency.

DUTIES AND RESPONSIBILITIES
1. Data entry and process duties to support accounts payable, accounts receivable, grants and contracts, and payroll functions. Database maintenance as assigned.
2. File management responsibilities of vendor, grants and payroll files. This includes handling confidential and otherwise sensitive company documents.
3. Under direction of the Controller, process and compose correspondence/reports in a timely manner. Enter ARC’s and CR’s in MIP. Create and modify documents using
Microsoft Office applications.

4. Provide and support, under the supervision of the Controller for annual audit schedules and for various funding source site visits.

5. Ensure that various administrative tasks are completed in an effective and efficient manner, including scanning, copying, maintaining both electronic and hard copy as needed, reviewing and sorting accounting mail, coordinating outgoing mail.

6. Work collaboratively with a team of administrative staff, supporting the efforts and needs of other departments, providing assistance as assigned and in a team-oriented approach.

7. Maintain the appearance and general organization of the office area.
8. Assist with maintaining office equipment, (telephones, copiers, faxes, etc.) and respective service contracts. Research, price, and purchase office furniture and supplies. Liaise with all vendors, maintaining the vendor list, and scheduling vendors for services, as needed and approved by Co-Controller.

9. Assist with organizing meetings and arranging conference space.

10. Participate in planning and organizing special events.
11. Quality Improvement: Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned.

12. Must maintain compliance with ergonomic safety standards; be mindful of posture and regularly practice ergonomic stretches.

13. Works extremely well under pressure to meet multiple and often competing deadlines.
14. At all times demonstrate cooperative behavior with supervisors, subordinates, colleagues, clients and the community.
15. Other duties as assigned by Supervisor.
16. Enter and approve AP invoices in Microix. Create and maintain API batch in MIP weekly.
17. Deposit checks into appropriate Wells Fargo account for Grants and Contracts and AP.
18. Code deposit slips to be entered into MIP.
19. Produce monthly/quarterly invoices and vouchers for Grants and Contracts.
20. Other duties as assigned by Supervisor.

MINIMUM QUALIFICATIONS
1. Must be able to pass both Accounting and Computer proficiency tests.
2. Bachelor’s degree is required.
3. Competent computer skills in a Microsoft Windows environment including Excel, Word, and email and Internet navigation required. Experience with Accounting Software
Abila/MIP Systems strongly preferred.

4. Experience with web based time and attendance and staff training and development system strongly preferred.

5. Problem solving-identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

6. Customer Service-manages difficult customer situations, responds promptly to customer needs and solicits customer feedback to improve service.

7. Oral and written communication- speaks clearly and persuasively in positive or negative situations.

8. Completes written notes and other formal communications skillfully and professionally.
9. Planning/organizing-prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
10. Ability to adapt to changes in the work environment
11. Manages competing demands and is able to deal with frequent change, delays or unexpected events.

Job Type: Full-time

Pay: $23.00 – $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Application Question(s):

• Must be able to pass both Accounting and Computer proficiency tests.
• Competent computer skills in a Microsoft Windows environment including Excel, Word, and email and Internet navigation required. Experience with Accounting Software Abila/MIP Systems strongly preferred.

Education:

• Bachelor’s (Preferred)

Work Location: One location