Klondike Contracting Hiring for Administrative Assistant at Langley, BC Full Time

For the past 2 decades, Klondike Contracting has built a reputation for excellence in pre-construction, construction management, and general contracting services for commercial, institutional, and civil projects. Our success will continue to be based on the contributions from of all our team members.

Klondike is building a team and a workplace environment that is driven by supportive autonomy. This means we foster building a community that leverages its experience and expertise to support each other to excel both personally and professionally. Our collaborative and support-based culture is also structured to provide leadership and guidance for the next generation by building long-term relationships and mentorships.

We value safety, teamwork, trust, accountability, continuous learning, and high performance. Consider joining the Klondike team today where you will be professionally challenged and supported in your career.

We are seeking an experienced Administrative Assistant to join our team.

As an Administrative Assistant, you will be responsible for a variety of work and projects including office administration, reception, executive support, and IT and marketing coordination.

Reporting to the Human Resources Manager, this role provides the opportunity to work on a variety of administrative projects. Our ideal candidate likes to take on a variety of work, is a strong communicator, proactive, and uses exceptional customer service skills to approach their work.

Job Responsibilities

Responsibilities include, but are not limited to:
Office Administration

Work on a variety of administrative projects, as requested

Organize company events, parties, awards ceremonies, and other company-related functions

Train new employees on administrative processes

Proactively update the company website

Software Implementation: Coordinates, integrates and implements software-based devices (i.e. 1Password, Bamboo HR, DocuSign, Hilti OnTrack, etc.) into the company’s workflow structure

Lead the administration for the sponsorship of carpenter apprenticeships

Project Administration:
Provides administrative support to the Project Management Team

Assists Project Managers when need help on gathering proposal information

Assists in the creation of pre-qualification submissions for ‘large construction’ bidding procedures.

Accreditation: ensure that KC’s memberships are up to date with accredited parties (BC Housing, etc.) and organizations (VRCA, etc.)

Other duties, as required.

Reception

Greet all guests and organize meetings

Manage the phone line/voicemail system, answer, and transfer calls; take messages and provide assistance.

Receive/distribute/send incoming and outgoing mail/parcels and couriers.

Maintain a safe and clean office and kitchen.

Ordering all office supplies.

Coordinate communication with building maintenance.

Executive Assistant

Provide executive support to the Managing Partner and Director of Construction

Provide administrative assistance to the HR Manager

Take accurate minutes at company meetings and ensure follow up on action items

Prepare operation briefs for management

Prepare presentations and reports as requested

Marketing

Social Media: first contact and internal coordinator with social media partners regarding newsletters, weblogs, website, and other social media

Photo Shoots: schedules photoshoots of completed projects for promotional purposes

Organize gift baskets and client marketing materials

IT Coordination

Troubleshoot and coordinate the resolution of IT issues with our IT provider

Resolve WIFI connection issues

Manage the share drive folder permissions

Assign, set up, and track computers for the team

Manage software accounts

Troubleshoot technical issues for in-house proprietary software

Forward email notifications from the website to the team

Coordinate computer and security software updates (antivirus and firewall)

Required Experience & Skills

Degree or Diploma in business; or the equivalent education and work experience

5+ years administrative experience in a similar role: Experience in the construction industry is a strong asset

Technically savvy: leans quickly and can teach others new software

Strong social media and marketing skills in Facebook, Twitter, Instagram & LinkedIn, Google Ad campaigns and print media.

Advanced skills in Microsoft Office including Word, Excel, PowerPoint, and Outlook

A strong communicator, and collaborator; clearly express ideas in written and oral communications

Strong decision and problem-solving skills with a consultative approach

A proactive and forward-thinking approach to work and problem solving

A quick learner with the ability to identify new ways of doing things more efficiently and effectively

Strong ability to operate in a dynamic work environment that requires flexibility, multitasking and prioritizing of demands and commitments

Demonstrated ability to work well independently and in a team setting; strong self-starter work ethic/attitude

How to Apply

We want to hear from you! Please apply through our website careers page: https://klondikecontracting.bamboohr.com/jobs/. We would like to thank all applicants who apply. Only those selected for an interview will be contacted.