NSW Government -Sydney Metro Hiring for Document Controller Job at Sydney Full Time

About us

Sydney Metro is Australia’s biggest public transport project and first fully-automated metro rail network, connecting customers and transforming the way Sydney travels. Our new generation of driverless trains are fast, safe and reliable, and link with Sydney’s existing public transport network to provide seamless journeys. Our 46 state of the art, fully accessible metro stations and precincts are designed to meet the evolving needs of our customers and communities.

With the Northwest line already in operation and works well underway on the City & Southwest, West and Western Sydney Airport lines, Sydney will enjoy a fully operational Metro network by 2030.

About the team

As a new NSW Government statutory authority, Sydney Metro has been tasked with developing and delivering metro railways, and managing their operations. Sydney Metro also leads the development of vibrant station precincts to meet customer and community needs, transforming the way Sydney travels and helping shape the future of Australia’s largest city.

The opportunity

Right now, we have an opportunity for a Document Controller to join Sydney Metro in supporting our exciting projects. This role will be responsible in providing specified project document, standards, systems and process control of the quality control process. This role will implement and monitor compliance with document control standards supporting a portfolio of projects of varying complexity, with multiple interdependencies and stakeholders.

Key accountabilities include (but not limited to):

• Define standards for document controls, processes and systems for the project, ensuring compliance with project and document control standards.
• Perform review and assurance activities to ensure that document standards are adhered to, and that noncompliance is identified promptly and actioned.
• Implement document controls on new projects including requirements gathering, systems / process design and configuration, document controls plan and go-live support of effective document controls.
• Receive, record, distribute and file all technical documentation, principally incoming and outgoing contractual documents such as services briefs, drawings, reports, schedules, registers, specifications, transmittals, presentations and their associated forms of transmission.
• Maintain quality control of the recording of all design reviews and iterations of all technical documents ensuring project parties are working from the correct revision.
• Coordinate with and support the project, quality, technical and administration teams for timely, effectively, document management.
• Ensure consistency with Corporate Records System requirements, liaising with external contractors, clients and suppliers, ensuring submissions are consistent with and comply with project and management systems.
• Manage an electronic document management scheme of directory and file structures for storage, retrieval, submissions and project searches

Please click here to view a copy of the role description.

About you

• Substantial experience with electronic records and document management systems; asset and/or engineering management systems and project management systems.

• Demonstrated ability to source, analyse, interpret and contribute to project, construction and contract documentation.

• Experience in best-practice record keeping and document management in a construction or maintenance environment.

Salary and benefits

The salary for this position is Transport Service Grade 7A ($106,086) – Grade 7E ($118,816) per annum plus superannuation and leave loading.

For more information on Employee Benefits at Sydney Metro please click here.

Interested?

Joining Sydney Metro, you’ll have access to a range of unique government benefits in a flexible work environment like no other. If you’re ready to step into this meaningful and rewarding role, we want to hear from you!

How to apply

To apply for this position, please submit a resume and answer all questions within the online application process.

Please check the internal role eligibility requirements or policy for your agency before applying for internally advertised roles.

Applications close 11:59pm, Sunday 20th February 2022.

We are the community we serve

We are committed to being an inclusive, diverse and flexible workplace where differences are valued. We welcome people of all backgrounds, experience and abilities.

We enable our people to work in ways that work for them and their teams. Working virtually and from different locations including regional locations, staggering work hours and job sharing are just some of the ways our people can work flexibly.

Please contact the Talent Specialist below if you require any adjustments to be made to how you interact with us throughout the recruitment process or would like to discuss flexible work options.

For any enquiries, please email Paul Cao at [email protected].

We’re certified as a Family Inclusive Workplace

Our flexible work practices and policies for parental leave, employee and family wellbeing and family care enable us to provide genuine support for our people to thrive at work and at home.

Apply today to register your interest!

Take a look at our application tips video series for plenty of great information on navigating and acing the application and recruitment process with Sydney Metro.

Find out more about Sydney Metro at https://www.transport.nsw.gov.au/sydney-metro.

Our COVIDSafe Measures Policy

All Transport for NSW workers are required to have:

• appropriate evidence of being fully vaccinated with a TGA approved COVID-19 vaccine; or
• an approved medical contraindication.

You will be required to show proof of your COVID-19 vaccination status or apply for a medical exemption prior to securing this role.