Contract Administrator (Regina Area) Full Time

Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.

For 40 years we have delivered end-to-end solutions for some of Canada’s most challenging and complex energy, mining, infrastructure and nuclear projects, with an unrelenting focus on safety and quality. Bantrel performs design and procurement services from our primary Calgary, Edmonton and Toronto office locations and delivers construction management and self-perform construction services at various Client sites across Canada.

We operate independently but leverage the global expertise of and provide resources to our affiliate Bechtel Corporation, one of the largest EPC companies in the world, and remain Canadian focused including through our other shareholder, McCaig Investments, a respected local family group of businesses and deep community supporter. Our private ownership provides long-term business planning and strategic decision horizons supported by a strong financial position.

www.bantrel.com

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Job Description

We are currently seeking a qualified Contract Administrator to join our team, based out of Bethune, SK (Regina Area) or Edmonton or Calgary, AB. The Contract Administrator will be responsible for maintaining a continuing review of the progress of each subcontract and providing management with information regarding any financial, legal or technical difficulties. Scope also includes preparing change orders and negotiating with subcontractors to obtain settlement. As we continue to expand our national footprint, we’re proud to build a long‑term presence in Saskatoon. Our new Saskatoon office is a strategic cornerstone in our multi‑sector growth plan, enabling us to support mining, energy transition, and industrial projects across Saskatchewan and Western Canada. By joining Bantrel, you become part of a team shaping the future—strengthening project capability, opening new opportunities, and building our long‑standing experience in potash and mining across the province. You’ll be part of an organization committed to Saskatchewan for the long term.

Bantrel is working with K+S Potash Canada (K+S) as an Integrated Project Management Team (IPMT) to expand production at K+S’s Bethune solution potash mine near Moose Jaw and Regina, Saskatchewan. The final production capacity is intended to grow over the next decades to 4M tonnes per year, doubling the current production output of potash. Key team members will support the project from the K+S head office in Saskatoon and at Bethune mine, with additional support from Calgary, Edmonton, and Toronto as required.

Site based roles: If based in Bethune, SK. The shift is 9 days on and 5 days off, 10-hour days.  While the preference is to hire a candidate who resides locally, Living Out Allowance (LOA) or relocation assistance may be available based on eligibility. Commute friendly from: Regina, Moose Jaw.

If based in Edmonton or Calgary, AB this will be Monday to Friday, office hours.

Join us in this full-time permanent role and be a champion of diversity and inclusion.

Duties & Responsibilities

• Participates in subcontract administration and may include utilizing client’s systems
• Obtains, reviews and verifies validity of Insurance Certificates for contract compliance
• Prepares final Commitment Authorization and Change Order (as required)
• Represents Bantrel/Client in contractual discussions
• Administers contracts to ensure mutual understanding of subcontract terms and conditions
• Executes commitments within delegated signing authority
• Prepares periodic status reports for management
• Coordinates with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
• Facilitates Contract Progress Review/Coordination Rolling Action Item List Meetings (RAIL)
• Correspondence management including Log correspondence and maintain files
• Assign, report and follow up on action items
• Log and monitor open contractual items
• Prepares final Commitment Authorization and Change Order (as required)
• Progress Payments Check invoices for accuracy and that pricing is according to contract
• Verifies contract requirements are met before payments issued
• Verifies proper deductions made for retention, back-charges or other offsets
• Routes invoice to other identified disciplines for approval, and forward approved invoice to client’s accounting for payment
• Reconciles contractor’s account
• Obtains contractor’s Release of Lien and Final Payment
• Contract Close-Outs
• Completes Contractor evaluation
• Participates in operational and/or project reviews and audits

Qualifications

• Minimum 15 years of progressive experience, including at least 10 years supporting large, complex construction projects within mining, oil & gas, infrastructure, or heavy industrial environments
• Demonstrated senior‑level expertise in commercial management, contract law, subcontract administration, negotiations, pricing strategies, claims avoidance, and risk management
• Extensive experience operating within live construction environments, with a strong understanding of site execution, contractual risk exposure, and commercial governance
• Proven ability to collaborate effectively with multi‑disciplinary project teams, including Project Management, Engineering, Construction, Project Controls, Finance, and Accounting
• Strong track record of managing client relationships and expectations, including direct interface with senior client stakeholders and delivery partners
• Deep experience working with subcontractors, suppliers, and vendors, driving alignment to contractual obligations, performance standards, and project objectives
• Reputation for exceptional integrity, sound judgment, and emotional intelligence, with the ability to navigate complex, high‑pressure commercial scenarios
• Highly developed communication and presentation skills, with confidence engaging executive leadership, clients, regulators, and site‑based teams
• Demonstrated team‑centric leadership approach, supporting mentorship, knowledge transfer, and capability development across project teams
• Proven ability to manage competing priorities and complex deliverables while maintaining rigor, compliance, and schedule commitments

Additional Information

Why Join Bantrel?

We offer a competitive compensation package, a great learning environment, interesting & challenging work and the opportunity for career advancement.

• Immediate access to a comprehensive benefits package that provides extended health, dental, vison, prescription coverage and flexible healthcare and personal spending accounts (no waiting period)
• Employer Group RRSP plan with no matching required
• Eligible employees can participate in our Earned Day Off program (EDO) providing alternate Fridays off (based on annual calendar)
• Hybrid remote work program (up to 52 days per year, based on eligibility)
• Explore the many reasons to be part of our team

Our culture is guided by our Mission and Values, these shape how we treat one another, our Clients, and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropy. Bantrel encourages applications from people with disabilities. We are committed to creating an inclusive and accessible environment. Accommodations are available upon request for candidates taking part in all aspects of the recruitment process. Bantrel is committed to fostering an inclusive workplace that welcomes and values Indigenous perspectives. Learn more about our approach to diversity and inclusion here.

As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver’s Abstract. Please note only those candidates selected for interview will be contacted – all other resumes will be retained for future consideration. No phone calls or unsolicited agency resumes please. AI technology is utilized by Bantrel as part of our recruitment process.