Hudson’s Bay Company Hiring for The Bay – Talent Acquisition Coordinator – Contract at Toronto, Ontario Full Time

Day in the Life:

Based from anywhere virtually, the Talent Acquisition Coordinator will be responsible for ensuring a well-organized, efficient, and positive experience for candidates, recruiters, and hiring teams.  Using your strong communication skills, keen eye for detail, appreciation for efficient processes, and one team collaboration, you will coordinate the Bay end-to-end recruitment cycle. 

Reporting directly to the Director, Talent Acquisition and working closely with the Sr. Manager and HRBP team, hiring managers, and other key stakeholders in the acquisition process, you will be integral to creating a best-in-class candidate experience and ensuring completion of tasks on time across talent acquisition, recruitment operations, and pre-boarding activities.

The Talent Acquisition Coordinator will also work on talent acquisition initiatives and projects, and this role will provide you with many opportunities to help structure and support the best possible talent acquisition experience.

What You Will Do:

• Liaise with TA Consultants, HRBP and Hiring Managers to help ensure an organized, equitable, and inclusive talent acquisition process and a streamlined and positive candidate experience.
• Serve as administrator and point-person for The Bay Applicant Tracking System, Taleo, and other core recruitment tools
• Ensure timely and accurate posting of requisitions to internal/external websites and job boards; coordinate additional job advertising as requested; serve as point-person and administrator for job board vendor relationships
• Assist in the scheduling (at times high volume) of interview panels across multiple time zones; hosting candidates when on-site; coordinate administration of any recruitment assessments as requested;
• Provide follow-up correspondence to candidates on application status via phone and email; filter issues to the appropriate party.
• Identify gaps and inefficiencies in the recruitment cycle and proactively provide actionable technology or process improvement solutions.
• Continuously research and identify new sector and functionally-specific candidate sources.

• Coordinate with recruiters and managers to maintain accurate records of job status and facilitate a weekly recruitment operation meeting to review req statuses.
• Maintain recruitment metrics and ensure that all data relevant to our recruitment processes is up to date & clean so reporting is accurate; assist with reports on talent metrics and data visualization.

• Assist with written communications, training materials, and the design of other recruitment collateral, as needed.
• Support pre-boarding coordination working closely with Hiring Managers, Talent Acquisition Consultants and the HR team.
• Accurately prepare Employment Agreements and administer background checks
• Send welcome emails and new hire communications.
• Manage pre-onboarding process to ensure that the new hire receive and complete all necessary paperwork.

What You Will Need:

• 1 year experience or Recent graduate from Post-secondary (University or College) with Human Resources designation.
• The ability to prioritize responsibilities and manage multiple concurrent projects, while maintaining a high level of accuracy and attention to detail
• Able to navigate ambiguity and prioritize workload in a timely manner to complete assignment when faced with many deadlines and competing requirements.
• Strong interpersonal skills and service-oriented with the ability to build rapport quickly with employees, stakeholders, candidates, and communicate effectively with all levels of the organization.

• You have a demonstrated ability to be shift in the face of changing environments, and are persistent in the face of obstacles
• You are innately curious with an aptitude to learn quickly both informally (on-the-job) and through formal training
• Experience in handling confidential and/or sensitive materials and records with a high degree of integrity and discretion. Use discretion and strong judgment skills to protect confidential or sensitive information
• Experience with research/sourcing tools such as LinkedIn and other technical forums.

• A high level of problem-solving ability with the ability to resolve day to day issues that may arise during the recruitment process.
• Experience working with Taleo a plus.
• Proficient knowledge of MS Office (Word, Excel, PowerPoint, and Outlook)

What You Can Expect:

• Competitive salary and benefits package
• Associate discount up to 40% including top brands
• Flexible work environment that allows for work-life balance

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