ResearchBods Hiring for PEOPLE (HR) AND OFFICE ADMINISTRATOR at Leeds Full Time

DEPARTMENT: People Team

REPORTS TO: Head of People

HOURS: Full / Part Time considered

Overview of the role

Researchbods are a fast-growing digital insights agency and to support this growth, we are looking for an experienced and enthusiastic administrator to help support our People function.

This is a newly created role and we are looking for someone who is enthusiastic about helping us deliver amazing employee experiences and who is keen to build on their previous experience, ideally gained in a HR or Recruitment environment. This also provides a great opportunity to make the role your own.

Whilst the majority of the role will be supporting the People function, working on a variety of tasks across the employee lifecycle, you will also have responsibility for some general office duties too so will be happy to multi-task and wear different hats as needed. There will also be the chance to get involved in various project work and opportunities to learn and develop too.

You will have great communication skills with a customer service focus, be a skilled organiser with an eye for detail and have a good appreciation of the confidentiality and sensitivity of working in such a role.

Ideally you will be used to using an internal HR system and have a good working knowledge of Word and Excel to produce letters and reports as required. A good understanding of GDPR would also be helpful.

We work flexibly and always look to support working arrangements that provide a great work / life balance. We are currently working in a hybrid way with a mixture of home and office working. As an element of this role involves office administration and general office duties, you would need to be happy to work in our Leeds city centre office for part of the week.

We are happy to discuss working patterns with the successful candidate and will consider applicants looking for part-time hours, we anticipate that this role will be a minimum of 25 hours a week.

Your responsibilities

Assisting with recruitment, including helping develop job descriptions, preparing job adverts, managing the ATS system on our internal HR system

Carrying out necessary employment checks on new recruits, including references, right to work checks, credit and DBS checks

Collating all necessary information and set up on the internal HR system

Issue onboarding information and documents

Assist with onboarding and induction activities

Updating and maintaining employee records on our internal HR system including starters, leavers, contracts, sickness absence, annual leave and other special leave ensuring compliance with GDPR and document retention schedules

Provide support to colleagues on using and updating the HR system

Help prepare payroll information and uploading payslips to HR system

Updating and assisting with managing administration and content on our internal benefits platform.

Run and prepare reports using our HR system and Excel

Assist with managing company benefits and associated admin

Oversee annual compliance training eg fire safety and data protection ensure completed on time and training records updated

Book training courses and associated admin, updating training records on internal HR system.

Assist HR Manager with reviewing and updating Employee Handbook and associated policies as required.

Support with Health and Safety annual audits and policy reviews, reviewing fire and health & safety procedures, implementing new procedures when required

Assist with managing appointed fire wardens and first aiders, ensuring training is up to date and refreshed, regular communications as needed and liaise with buildings facilities manager and contractors as required to support fire drills and annual services / checks

General adhoc HR admin as required such as issuing salary review letters, change to terms and conditions letters etc

Point of contact for travel and accommodation bookings

Order and maintain levels of office supplies such as stationery, consumables and coffee machine

Help manage service suppliers and contractors such as cleaners

Assist with office phone and taking messages as required

Support with adhoc office admin such as away days and social events

Your skills, attributes and experience

Experience in an administration role, ideally gained within a HR, Recruitment environment or similar.

Enthusiastic about contributing to making great employee experiences

Excellent Written and Verbal Communications skills

Excellent IT skills including Microsoft Office (Word, Powerpoint and Excel with a strong numeric ability and experience working with spreadsheets and databases)

Excellent customer service and interpersonal skills

Experience of using an in-house HR system or database

Ability to work on your own initiative and solve problems

Pro-active approach, willing to offer ideas

Attention to detail and high level of accuracy

Experience of handling sensitive data confidentially

Desirable but non-essential:
CIPD qualification

Understanding of basic employment law and statutory legislation

Previous experience in fast growing agency environment

Awareness of basic office management tasks and responsibilities

Awareness of employee health and safety responsibilities

Understanding of GDPR in relation to HR function

What were offering:
Very competitive salary (DOE)

Holiday allowance 24 days, plus an extra day on your birthday

Increased holidays after 2 years

Holiday Buying Scheme

Flexible hybrid office / home working arrangements

Pension

Westfield Health Scheme

Cycle to Work

Tech Save Scheme

Employee Discounts

Training and opportunities for career progression

First Bus Travel Discount

Employee Assistance Programme

Regular social events and company away days

About Researchbods

Researchbods create Insight Platforms and Communities for customer-centric growth. By combining advanced technology with human intelligence, we bring brands closer to customers to help them make faster and smarter business decisions.

Using ex-plor, Researchbods market leading Insight Community platform, brands can connect and engage with millions of existing and future customers in real-time to build a 360 view of who they are, what they think, how they behave and crucially why.

Businesses use this new and critical market knowledge to optimise marketing and customer strategies to gain competitive advantage.

Researchbods also provide a range of insights and consultancy services to address tactical or strategic business challenges, including data integration and enrichment expertise that enable brands to build-up an ever-richer picture of customer behaviour and uncover fresh insights.

Our specialist teams work with businesses across Retail & FMCG, Financial Services, Media & Technology, Travel & Entertainment, and Pharma & Healthcare.

Researchbods is part of the STRAT7 group a global Marketing and Customer Analytics consultancy, specialising in customer-centric business growth and transformation. Through technological innovation, advanced analytics and high-impact consulting, global brands trust STRAT7 to create, activate and integrate customer-centric strategies into every part of their business to accelerate growth.

For more information visit https://researchbods.strat7.com/

Privacy Notice

Please refer to our privacy notice in relation to recruitment https://researchbods.strat7.com/privacy_notice_recruitment

Equal Opportunities

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.